Minutes - Council Work Session - 11/09/2004

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future office space and workstation space. He advised at this point of moving into a more detailed design process they typically submit for the city's Planning Commission review to make sure they get good feedback from the Planning Commission regarding design concepts. They anticipate submitting for Planning Commission review in December. Mr. Baxley presented the model of the Ramsey Municipal Center and reviewed the project description. He explained the plantings will likely be an initial section with an annual planting program. Mayor Gamec suggested a fountain or a water feature on the site. Ms. Badinger reviewed the schedule and budget for the Ramsey Municipal Center. She indicated the project is scheduled to go before the Planning Commission for preliminary site plan review on December 2, 2004. It is scheduled to go before the Council for preliminary site plan approval on December 15, 2004 and final site plan approval on January 11, 2005. She reviewed the time fi'amc for bids and the awarding of contracts and indicated the proposed schedule is for occupancy in October of 2006. Assistant Community Development Director Trudgeon advised of the need to be sure the Council is comfortable with moving ahead with this schedule. He explained when the project goes before the Planning Commission the question will likely come from the Commission if the new City Hall has been decided on. Councihnember Strommen requested the Council be able to review the financial analysis, inclt,ding the analysis on remodeling the current City Hall, prior to this going before the Planning Commission. Counci hnember Kurak indicated it would be beneficial to include plans for the site of the present City Hall, as there will be land left over from the site that will be of value. Assistant City Administrator Nelson replied the cost for remodeling the current City Hall site has been estimated at $240,00 to $245,000. The structure has electrical, HVAC and water problems. She explained the current site for the Police Facility was not analyzed for accommodating future growth. This analysis can be completed, but funds would need to be expended to do that. Ms. Badinger indicated the current City Hall was estimated at a cost of $240,000 to $250,000 to remodel. The new building that has been designed with the parking garage is estimated at $240,000. She explained the current Police Facility is not ADA compliant and does not have a sprinkler system. Councihnember Elvig stated he agrees they do not want to spend $20,000 to $30,000 on a study, But he feels strongly the Council needs the estimates that have been presented in written fon'n. Councihncmber Kurak noted the City will lose the land for the City Hall if it is not used in five years. City Council Work Session/November 9, 2004 Page 2 of 3