Agenda - Council - 02/27/2018 - Laserfiche WebLink

Home

BOLTON & MENK Real People. Real Solutions. PHASE II - Vision Refinement, Preliminary Design, Fundin Task 1: Project Management, Coordination, and Engagement Our proactive and effective project management is critical for successful completion of the study resulting in full stakeholder support. Our approach is to lead this study process through consistent communication, firm schedules, and established milestones while building consensus along the way. We will implement our Systematic Development of Informed Consent (SDIC) process to engage roadway users and stakeholders in the planning process and keep them engaged. This proactive approach goes beyond keeping stakeholders informed by utilizing their local knowledge to help identify issues and opportunities as well as confirm the problem being addressed. We will schedule all meetings, complete all agendas, maintain meeting records, and offer regular updates on next steps and upcoming requirements. The graphic on page 2 outlines the different groups, planned activities, and their role in the overall decision -making process of the entire study, working towards achieving informed consent. Input will come from the community, agencies, and property/business owners. 1.1 Project Management / PMT Meetings Our team will perform all work necessary to effectively coordinate the project development, maintain the project schedule and budget as well as manage the Project Management Team (PMT). This task includes a standing monthly meeting with City staff (up to 9 meetings). 1.2 Project Management Plan We will revisit the Project Management Plan (PMP) created for Phase I of the study and make any necessary edits to lead Phase II effectively. The PMP will detail: • Project management approach • Key project milestones • Schedule and cost management plan • Scope management plan and change process • Communications management plan • Risk and staff management plan 1.3 Quality Assurance/Quality Control (QA/QC) We will develop and implement a Quality Management Plan specifically tailored for the Highway 10 Project. This plan will incorporate Bolton & Menk's comprehensive Quality Assurance and Quality Control Program which has been designed to meet the particular needs of our firm and our clients. Our program systematically and dramatically reduces the potential for issues. Routine product reviews are an integral part of the quality control process, which effectively target conceptual, constructability, environmental impact, public impact, and economic engineering issues. This task establishes the procedures for this project. Actual CA/QC review time is incorporated within each task. 13