Agenda - Council - 05/22/2018 - Laserfiche WebLink

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CC Regular Session 4. 16. Meeting Date: 05/22/2018 By: Colleen Lasher, Administrative Services Information Title Adopt Resolution #18-104 Approving Department Restructures and Staffing Changes Purpose/Background: The purpose of this case is to receive approval from the City Council to proceed with the department restructuring and staffing changes that were discussed during the May 8, 2018 work -session with the City Council. As the City Council is aware, the proposed changes have been recommended to strategically address how the job responsibilities of two key positions will be accomplished now and in the near future. These positions are the Assistant City Administrator/Economic Development Manager, which will be vacant after May 25, 2018 and upon the part-time City Clerk's retirement on or near December 31, 2019. Note: The May 8, 2018 work -session case and minutes are attached. There was a general consensus among the City Council to proceed with staffs recommendation, as follows: Begin a recruitment for an Economic Development Manager, who would report to the Community Development Director. This position would no longer include the Assistant City Administrator portion of the title as it does currently. Community Development Director 1) assign the Community Development Director duties to serve as the Acting City Administrator to cover the City Administrator's role in his absence; and 2) assign the supervision of the Economic Development function and staff to the Community Development Director Finance Director 1) Transfer the supervision of the IT function and staff to the Finance Director. Administrative Services Director 1) Create an Administrative Services Director position, to be filled by the current Human Resources Manager (the HR Manager position would not be replaced); and 2) assign the supervision of the communications function and staff to Administrative Services Director; and 3) continue to train and transition the City Clerk role to the Administrative Services Director over the next year during the phased retirement of the part-time City Clerk; and 4) add a part-time Administrative Assistant working up to 29 hours per week to assist with administrative duties including HR functions, election support and other administrative tasks; and 5) increase this position to a 40 hour/week position upon the current City Clerk's retirement on or near December 31, 2019. Although, some cost savings are realized due to filling positions at lower levels, it should be noted that the full-time equivalency (FTE) changes under this scenario increase by .72 in 2018 (by adding the 29 hr/wk employee, stays at .72 in 2019 by retaining the up to 29 hr/wk employee, and drops to a .50 FTE increase over current FTEs on or near December 31, 2019 when the current part-time City Clerk retires and the 29 hour per week employee goes fulltime.