Agenda - Council - 05/22/2018 - Laserfiche WebLink

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Adding the up to 29 hr/wk (.72 FTE) employee in 2018/2019 and then increasing this position to full-time in 2020 is essential to the Human Resources Manager's ability to successfully transition to the role of Administrative Services Director which will include responsibilities for HR, City Clerk, some additional duties supporting the City Administrator, as well as adding the supervision of the communications function and staff. Funding Source: The funding required to implement the proposed changes is approximately $21,151 less than the amount currently needed , this savings includes the amount from the vacant Assistant City Administrator/Economic Development Manager, the savings from a reduced pay scale for the new Economic Development Manger due to eliminating the dual role of assisting the City Administrator, adjustments to the compensation of the Finance Director by 4%, the Community Development Director by 4% and the Administrative Services Director will assume a new pay scale which will result in a 3% increase over her current wage, plus a step change that would be effective after one year on June 1, 2019. Recommendation: Staff recommends proceeding with the following department restructures and staffing changes: 1. Recruit for an Economic Development Manager; and 2. Assign the Community Development Director duties as the Acting City Administrator to cover the City Administrator's role in his absence; and 3. Assign the supervision of the Economic Development function and staff to the Community Development Director; 4. Increase the Community Development Director's pay by four percent 5. Transfer supervision of the IT function and staff to the Finance Director 6. Increase the Finance Directors pay by four percent 7. Create an Administrative Services Director position, to be filled by the current Human Resources Manager (the HR Manager position would not be replaced); and 8. Increase the Human Resources Manager pay by three percent, plus a step change effective June 1, 2019. 9. Add a part-time Administrative Assistant working up to 29 hours per week to assist with administrative duties including HR functions, election support and more; and 10. Increase this part-time position to a 40 hours per week upon the current City Clerk's retirement on or near December 31, 2019 Action: Motion to adopt resolution #18-104, effective June 1, 2018, to proceed with the following department restructures and staffing changes: 1. Recruit for an Economic Development Manager; and 2. Assign the Community Development Director duties as the Acting City Administrator to cover the City Administrator's role in his absence; and 3. Assign the supervision of the Economic Development function and staff to the Community Development Director; 4. Increase the Community Development Director's pay by four percent 5. Transfer supervision of the IT function and staff to the Finance Director 6. Increase the Finance Directors pay by four percent 7. Create an Administrative Services Director position, to be filled by the current Human Resources Manager (the HR Manager position would not be replaced); and 8. Increase the Human Resources Manager pay by three percent, plus a step change effective June 1, 2019. 9. Add a part-time Administrative Assistant working up to 29 hours per week to assist with administrative duties including HR functions, election support and more; and 10. Increase this part-time position to a 40 hours per week upon the current City Clerk's retirement on or near December 31, 2019