Minutes - Council Work Session - 05/08/2018

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Asst. City Administrator/Economic Development Manager Brama stated that the IT department acts very independently and treats each department equally. He stated that currently the IT department is housed in administration, but IT acts very independently. He noted that currently finance, IT and administration are housed together. He stated that finance has overseen IT in the past and there were not any issues. He did not foresee any potential issues with the combination. Councilmember Shryock stated that if communications and IT report to different people, that would provide two checks for potential issues. City Administrator Ulrich noted that the Strategic Plan drives the work that staff is doing and therefore there is control over the work that each department completes. Acting Mayor LeTourneau stated that the proposal would title the Assistant City Administrator role as Acting City Administrator. He asked how long the title would remain in that role before transitioning to Assistant City Administrator or whether there would be different steps involved. City Administrator Ulrich stated that the next step after Acting City Administrator would most likely be Deputy City Administrator. He noted that would not become part of the Community Development Director's title but would be listed in the job responsibilities to act as City Administrator in the absence of the City Administrator. It was the consensus of the Council to move forward with the proposal included in the staff report. 2.03: Presentation Regarding Possible Energy Savings for Municipal Buildings City Administrator Ulrich reviewed the staff report. Laura Malwitz, Siemens, stated that the intent of the preliminary assessment is to understand the City's strategic objectives and direction, verify the City's opportunities for improving the built environment, and initiate a Guaranteed-Based Solution that meets the City's vision and goals. She reviewed some of the key challenges which were considered when developing a comprehensive approach to reaching the City's goals. She stated that they attempted to determine if this could be done in a manner which would address the City's key challenges in an immediate and long-term economic benefit through a process and partnership. She reviewed the process timeline. She stated that currently they are in the preliminary analysis stage and the next step, project development, would have no upfront cost. Councilmember Kuzma asked what would happen after the project development stage if the Council determines that next phase would be too expensive. He asked if the City would be responsible for any additional cost. Ms. Malwitz stated that they should be able to coauthor a project that would meet the goals of the City and therefore that would not be an issue. She stated that if the City decided not to move forward, the City would be responsible for part of the engineering costs with an estimate of City Council Work Session /May 8, 2018 Page 4 of 6