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inactivity. <br />Appropriate network access shall be assigned by the IT department to each user login ID, and <br />users may only log into computers and equipment with their assigned login ID. Passwords are <br />not to be shared with anyone, and will be forced to change periodically. New passwords should <br />not be easily guessed. Any employee who forgets their password or suspects that their <br />password's security has been compromised, should contact the IT department,itntnediately. <br />Physical Security <br />a. City users are expected to provide reasonable security to their computer workstations <br />and related IT equipment. This includes ensuring that passwords are not written down <br />in accessible places, removable media must be kept in a secured area, and that <br />confidential data is not displayed in such a manner that unauthorized personnel can <br />view it. <br />b. All IT equipment is City property and must remain on current premises. Users may <br />not move IT equipment outside of its assigned area without prior approval from the IT <br />department. Designated portable equipment, such as projectors, laptop computers, <br />and digital cameras, may be removed from City buildings only for City business. <br />Portable equipment must be reserved and checked out only to City users. Users are <br />expected to provide appropriate "common sense" protection against theft, breakage, <br />environmental damage, and other risks. <br />c. Users are required to log off computer workstations when absent for an extended time, <br />such as end of day. Users may, however, "lock" their workstation instead when absent <br />for a short period of time, such as during a meeting or over lunch. <br />Virus Protection <br />All computer workstations, laptops, and servers must be protected from viruses using <br />up- to -date antivirus software. Users may not alter their system's configuration or take <br />other steps to defeat virus protection devices or systems. All files on removable media <br />must be scanned for viruses prior to installation onto or access from City computer <br />equipment. Any files suspected or known to contain viruses must be immediately <br />reported to the IT depailiuent for proper handling. <br />Wireless Access <br />Unauthorized wireless access into the City's computer network is strictly prohibited. <br />Wireless access is defined as, but not limited to, 802.11 (Wi-Fi), Bluetooth, WiMax, <br />and cellular technologies. Users may not attempt to scan, connect to, or install any <br />wireless computing device on City equipment or property. Wireless access must be <br />authorized and configured by the City's IT depaittnent. Any authorized wireless <br />access must utilize standards -based encryption, and conform to adopted security <br />practices as governed by LOGIS and/or state and federal government guidelines. <br />11.4 Vehicle Use Policy <br />711Page <br />Deleted: may contact the <br />1 <br />Deleted: to be issued a new one, which must then be changed 1 <br />