Agenda - Council - 02/08/2005 - Laserfiche WebLink

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made about the basic systems furniture. Staff will be bringing options and costs to the Council throughout the process. She explained this product is purchased off of the state bid contract. It would be her recommendation not to go t~ough a huge bidding process for furniture, because the price received will not be much better than through the state contract, which is 70 percent off of retail. Her intent would be to determine :an analysis of the furniture in house and what makes sense. She explained there could be logiS~tical issues involved with moving the furniture to the new City Hall. She explained the plan is not to completely outfit the building, only to provide what is needed upon the move. Ms. Badinger indicated the estimate provided for furnishings included some new furniture and reusing some of the existing furniture. Councilmember Cook suggested the Public Works Department, which is being enlarged, may be able to utilize the furniture. Ms. Badinger reviewed the design develoPment estimate for the Ramsey Municipal Center with the Council in the areas of technology, contingency, and financing costs. She indicated that the adjusted design development project budget tOtal at this time is at $16,316,659, which is $70,230 over budget. She requested direction from the Council regarding the following possible additions to the design: BuiM Out o_f the Detention Area Police Chief Way explained this is not a jail and the City will not be holding prisoners for any length of time. This detention area would enable the Police Department to conduct interviews on site. It would eliminate a lot oftraveiing to Lino Lakes for interviews and evidence. Assistant City Administrator Nelson explained the detention area has been designed so that in the future it could be reconfigured to a holding:area. Mayor Gamec commented the detention area is important just from the time that would be saved. Councilmember Pearson stated he was jgst t° a joint law enforcement meeting, and in his opinion this is something the City needs. :The concern of all the county officers was the time spent traveling people back and forth. He thinks this detention area would pay for itself. The consensus of the COuncil was to include the build out of the detention area as a base bid, as well as a deduct alternate. Perimeter Fence East &: South of Police Parking Ted Redmond of BKV Group reviewed with the Council the options of a four foot high wrought iron steel fence, a six foot high wrought iron steel fence and a four foot high low dry stack stone wall. After discussion, the Council reduced the options to a four foot high wrought iron steel fence and a four foot high low dry stack stone .wall. The Council discussed the maintenance issues, such as snow plowing that would beiassociated with the fence. City CoUncil WOrkSession/February 1, 2005 Page 3 of 10