Agenda - Council - 10/09/2018 - Laserfiche WebLink

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pavement sections were reconstructed using the Full Depth Reclamation (FDR) process. This involved grinding the existing bituminous pavement with an inch or more of existing aggregate base (pavement reclamation), then placing and compacting some of the reclaimed material on top of the reshaped and compacted existing aggregate base. Then, 2-inches of bituminous base course and 1'/2-inches of bituminous wear course was placed and compacted on top of the compacted reclaim material to provide a pavement section with a 7-ton structural capacity and a 60-year design life. Storm sewer castings were reset after replacing adjusting rings and grouting the insides of the catch basins. Notification: Notice for this Assessment Hearing was published in the City's official newspaper, the Anoka Union Herald, on Friday, September 21, 2018. Assessment Hearing Notices were also mailed to all property owners proposed to be assessed for the improvements as required per Minnesota State Statute Chapter 429. Attached is a copy of the Assessment Hearing Notice as mailed to benefiting property owners. Anoka County requires that assessments be certified to the County Auditor by November 16, 2018 for collection on 2019 taxes. This deadline will be met by conducting the Assessment Hearing at the October 9th City Council meeting. Observations/Alternatives: Observations: Public Comment Staff met with several of the property owners prior to construction to discuss the improvements and their preliminary assessments. Most generally understood the need for the improvements, and a few questioned the use of special assessments to help pay for the improvements. Staff met with numerous property owners during construction to coordinate construction of various improvements adjacent to or otherwise affecting the use of their properties. Before this case was published, no formal comments or objections regarding final proposed assessments had been received by Staff. If any formal comments or objections are received after this case is published, Staff will share this information with Council prior to the Public Hearing. Alternatives: Alternative #1 — Motion to adopt Resolution #18-214 adopting the final assessment roll certifying assessments for Improvement Project #18-00, Stanhope Terrace Street Reconstructions. Alternative #2 — Motion to deny adoption of Resolution #18-214 at this time. Funding Source: Funding sources for this project include a combination of Street Reconstruction and Overlay Program (SROP) bond funds, special assessments to benefiting properties, and some stormwater utility funds. A more detailed cost accounting will be presented prior to the Assessment Hearing. Street Reconstruction and Overlay Program (SROP) bond funds These bond funds will initially pay for all project costs not covered by stormwater utility funds and sewer and water funds. Over the next 10 years, all special assessments collected for this project, which could total up to $91,364.80, will be applied to offset a portion of the bond payments. Special Assessments Construction of this project is complete, and the Contractor and City project inspector have agreed upon final construction costs in the amount of $297,119.28. Final project costs, which include final construction costs plus 23% indirect costs to cover administrative (6%), engineering (15%), finance (1%), and legal (1%) costs, were used to calculate the final proposed assessments.