Agenda - Parks and Recreation Commission - 09/13/2018

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2) Additional Fees: a) After-hour/weekend hourly rate: (For Municipal Center rooms only) Regular hours are Monday - Thursday: 7:00 a.m. - 9:30 p.m. and Friday: 7:00 a.m. - 4:30 p.m. If a group's reservation extends past regular hours, they will be charged the after -hour rate accordingly. b) Coffee Service: Coffee service is available in the Alexander Ramsey Room and Lake Itasca Room. The fee for use is set annually by City Council resolution. Coffee must be purchased from the City for use in the coffee service. Outside percolators, coffee pots, or similar equipment may not be brought in for use in the meeting rooms. No storage of equipment is allowed in the meeting rooms or kitchens by outside groups. c) Picnic Table Moving: A notice of seven (7) days in advance of the event is required for this service and is subject to adopted fees. 3) Deposit Fees: a) Key Deposit: (For park facilities only) Keys or access cards may be issued for access to the facilities with a key/card deposit. This deposit will be reviewed and adjusted periodically by Council resolution. Transfer of the key/card to another individual or group is not allowed. Keys cannot be duplicated. Violation of this policy will result in forfeiture of your deposit and revocation of your reservation privilege. All groups (including non-profit groups) are charged for the key deposit. b) Damage Deposit: A refundable damage deposit will be charged to all groups using the facilities. Groups entering into one-year leases or renting a facility for more than one event can roll the damage deposit forward until termination of the lease or the end of the scheduled events. This deposit will be reviewed and adjusted periodically by Council resolution. It is the responsibility of the group utilizing the facility to set up tables and chairs as desired, clean up the area used, lock all doors, turn off all lights before leaving the facility and set the thermostat to 60° in winter months and 74° in summer months (in the park facilities only). The need for additional cleaning or other maintenance could result in the City's retention of all or a part of the damage deposit. c) Return of Key and Damage Deposits: Deposits are not held. They are deposited and a check from the City is issued at the time of refund. The deposit will be returned upon return of facility key (park facilities only) and satisfactory inspection of the condition of the facility. 6 CITY OF RAMSEYFACILITY USE & RENTAL POLICY