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To ensure return of the full deposit, please complete the following: <br />• General clean-up of the facility and wiping down tables is the responsibility of <br />the group. Please be courteous that the facility is in clean condition for the <br />following renter. <br />• Pick up surrounding area of trash. <br />• All trash and recycling should be thrown away in the correct bins. <br />• Remove all banners, tape, balloons and signage used during your reservation. <br />• Put back chairs and tables as they were when you arrived. <br />• Ensure that no damage or vandalism occurs at the facilities during your <br />reservation. <br />• Restock restrooms (park facilities only). <br />• Return key the following business day (park facilities only). <br />d) Additional Park Facility Notes: To keep park rental costs to a minimum, park staff <br />does not work after hours; therefore, your cooperation may include the need for light <br />pre -cleaning, due to normal public use of park facilities or wildlife impacts, etc. Please <br />note that after-hours staff should be contacted for emergency purposes only. <br />When scheduling your reservation, please request extra time to allow for your set-up <br />and to check that the facility is in good operating order with adequate tables and chairs <br />available. Test electrical outlets if needed; please be aware that overloading any outlets <br />may trigger a circuit to break. Consider alternatives to weather conditions or power <br />surges. Please no pounding of stakes due to irrigation systems. <br />I. CANCELATION POLICY: There will be no refunds made due to inclement weather. <br />However, full refunds will be available for cancelations made at least five (5) working days <br />(Monday - Friday) prior to the scheduled event. No refunds will be issued if cancelation is made <br />less than five (5) working days prior to the event. <br />J. SEVERE WEATHER/EMERGENCY PROCEDURE: <br />1) Ramsey Municipal Center: In the event of an emergency and/or severe weather, building <br />maintenance staff has the authority to suspend all activity within the facility and evacuate <br />all individuals to the nearest emergency shelter. The Police Department Locker Rooms shall <br />serve as the Emergency Shelter for the Municipal Center. <br />2) Ramsey Park Facilities: In the event of an emergency and/or severe weather, find the <br />nearest emergency shelter. <br />K. CLEAN-UP AFTER USE: General clean-up of the facility is the responsibility of the <br />applicant. If any item such as confetti is thrown in a conference room, your group is responsible <br />for cleaning up said material. All trash and recycling should be thrown away in the correct bins. <br />Additionally, if a conference room is not cleaned up, the cost the City incurs will be assessed to <br />the applicant from their deposit. <br />7 <br />CITY OF RAMSEYFACILITY USE & RENTAL POLICY <br />