Agenda - Council - 11/13/2018 - Laserfiche WebLink

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less expensive manner. Staff explained that the pavement is past the point of applying an overlay as it would fail well before the end of its anticipated useful life of 20 years due to the poor condition of the underlying pavement. It was discussed that overlay projects generally cost about one -quarter as much as a street reconstruction project, but that the City can't keep applying overlays on top of overlays without incurring additional project expenses due to the need to tie into driveways and ditches/ boulevards given the increasing elevation of the road. Staff explained that overall, the most cost-effective manner to maintain streets is to crackseal and sealcoat pavement every 7-years or so, to overlay the pavement roughly every 20-years, then to reconstruct the pavement after two overlays at approximately 60-years. This is a widely accepted standard pavement maintenance schedule for cities such as Ramsey that have good underlying soils. One of the property owners asked if the project was already a done deal, or if they had any ability to stop it. Staff explained that Chapter 8 of the City Charter provides a petition process for Council initiated improvements such that if a petition is signed by 60-percent or more of the owners of real property proposed to be assessed for the improvements, the Council cannot vote on the same improvement for at least one year following the Public Hearing. Notification: Public Hearing notices were published in the Anoka Union Herald on October 26 and November 2, 2018. Staff also mailed Public Hearing notices to owners of all benefiting properties as required by law. Observations/Alternatives: Observations: If these streets are not reconstructed in 2019, they will need to be added to the next 5-year SROP to allow reconstruction between 2020 and 2024 instead. However, this would reduce the amount of pavement maintenance work that can be completed in 2019 since no new streets can be added to the current 5-year SROP, which is attached for reference. This is the final year of the 2015 - 2019 Street Reconstruction and Overlay Program (SROP). Developed properties along the project corridor may have private irrigation systems. Impacts to these systems may occur during construction. Staff will notify property owners in writing of the pending construction as far in advance of construction as possible to allow them time to move their irrigation system components out of the construction area, after which they may replace the components in their original locations. Survey work has begun to allow data to be collected before snow covers the ground. Alternatives: Alternative #1 — Motion to adopt Resolution #18-230 approving the Feasibility Report and ordering plans and specifications for Improvement Project #19-02, Brookview Estates Street Reconstructions. Alternative #2 — Motion denying adoption of Resolution #18-230 at this time. Funding Source: The Feasibility Report was completed in-house as part of Staffs normal duties. Per the attached Feasibility Report, the engineer's estimate of project costs is $502,555.46. Staff proposes to fund the improvements using a combination of street reconstruction bond proceeds in the amount of $371,754.41, special assessments to benefiting properties in the amount of $92,784.30, and storm sewer funds in the amount of $38,016.75. A total of 21 residential parcels will benefit from the proposed improvements and are preliminarily proposed to be assessed for 25-percent of eligible project costs, which equates to a preliminary assessment of $4,418.30 per parcel. The City will fund the remaining 75% of eligible project costs, and 100% of all ineligible project costs, which includes subgrade correction costs. Recommendation: