Agenda - Council Work Session - 01/22/2019

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A. INTRODUCTION The Space Program documentation is presented in two forms; Space Program Spreadsheets and Space Standards. The spreadsheets are summaries which identify personnel by position as well as support spaces necessary to accommodate efficient operations of the department. The Space Standards are diagrammatic drawings of each space which include the equipment that can be accommodated within the space to meet function, building code and accessibility guidelines. The Space Standards are included in the appendix at the end of this report. Both parts together form "The Program", a term used within the architectural industry to describe the inventory of all spaces to be accommodated in the future planning, budget definition and physical building design. Assumptions made in developing the program: The development of the program is based on planning fora 15-20 year projected need.The projection of the program for a 15-20 year time -frame is within a reasonable range to accurately project future needs. It is important to note, however, that as time passes, particularly if funding for a project is not immediately available or a capital campaign will be in process over the next few years, the original program should be reviewed, refined and re -assessed to keep up with changing growth patterns and refined time frame. These considerations will affect the size and costs of future facility projects. How to read the Program Summaries: Each space required for the department is listed along with the area required for those spaces.The usable Square footage of a facility includes all areas that are within the interior walls of each individual function. If a facility was planned according to only the net number, the building would be too small to accommodate all functions Iisted.The reason for this is that space is consumed by components of the building including columns, structure, thickness of walls, plumbing and mechanical shafts, efficiency of the circulation or corridor system and other areas that cannot be easily projected at this phase of the project.To accommodate space for those functions, we have provided a CIRCULATION FACTOR of an additional 20 to 35% of the Net area to be dedicated toward these uses. Generally speaking, buildings that require greater circulation, wide public wafting areas, or large public interlace functions require larger efficiency factors.A factor of 35% is reasonable for this project type but could be considered conservative, depending upon the amount of open circulation space desired. The final row, TOTAL PROPOSED / USABLE SF IV. Space Programming is the number that should be used in the planning and space allocation for each department. Summary of the Program Requirements: The space needs are documented in a program which identifies the individual spaces required of the department.The program is based on requirements for a 15-20 year projected space need. The program sheets are broken into the main operations of the department; • Administration / Personnel • Vehicle Maintenance • Parks / Streets & Utilities Shops and Storage • Fleet Storage (these areas are under the Building Type heading as "enclosed") Summary of Existing Space Deficiency Department 2015 Current Space 2030 Projected Need Space Deficiency % of Change Public Works 32,000 sf 66,205 sf 34,205 sf 206.9% Analysis / Summary of Findings: Public Works Findings: The existing Public Works facility is currently located just east of the Municipal Complex on the south edge of the City limits. • Current operational offices are in a temporary trailer that lacks required operational areas • Lack of adequate storage area • Lack of fleet space (equipment stored outside) • Lack of adequate and appropriate fleet maintenance area • Lacks meeting and break areas • No staff locker area • Lacking required office areas • Lacks Maintenance bay areas • Operational/functional relationships of areas is disjointed • The configuration of the buildings (office/shops/vehicle storage) results in most vehicles travelling through a very confined area causing significant congestion and a mix of pedestrian and vehicular traffic. IV. I I Ramsey Public Works Study DRAFT BKV GROUP