Agenda - Council Work Session - 01/22/2019

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A. INTRODUCTION The intent of this Study is to provide well developed and comprehensive information that enable the Ramsey City leadership in making informed decisions regarding the City's Public Works Department infrastructure and operational requirements. The goal is that this information will clearly identify the issues and possible solutions to existing deficiencies, resulting in a plan that supports the City and the department's long range operational requirements. The culmination of the report by BKV Group provides the City Council with an assessment of your current public works facilities. It was a thoughtful and collaborative process that analyzed operations and growth to accurately project facility space requirements. These space requirements are the basis for the concept plans that were developed.The plans were vetted out with City input to address space requirements and operational efficiency. Each concept plan was evaluated based on its ability to allow for proper movement and flow of operations. From the plans project cost estimates were prepared that reflect appropriate construction cost based on similar facilities in Minnesota.To help establish a "next steps" track a preliminary project schedule is included that defines a progression to implement a future plan. The Executive Summary briefly describes the methodology that produced this report and its components, as well as provides a snap -shot of each of the sections identified within the report.The conclusion of the Executive Summary includes recommendations and next steps for the City to consider moving forward. The study started with a discovery process where BKV Group obtained all necessary and available information from the City.This information included existing plans of the buildings, sites, utility information, previous reports, staffing data, activities performed, maintenance, and fleet data. This information provided an initial understanding of Ramsey's Public Works facilities, staffing, operations and overall objectives. The report is sequentially developed building on the information and analysis of each subsequent phase. The sections of the report are as follows: Section 2 - Facility Assessment (Physical Conditions) Section 3 - Operational / Functional Observations Section 4 - Space Programming Section 5 - Facility Comparisons Section 6 - Master Planning Concepts I. Executive Summary Section 7 — Project Cost Estimates Section 8 — Project Schedule Appendices • Appendix A: Space Standards • Appendix B: Acknowledgements • Appendix C: Existing Building Plans (Electronic format only) An initial team kick off meeting including the entire planning team and City officials was held on July 30, 2015.The objective of the meeting was to review the objectives for the study, timelines, and discovery information obtained and most importantly identify and discuss the primary goals and requirements for the study. Following the kick off meeting, the BKV team toured the public works facilities and site with the Public Works Director starting the on -site facility assessment and documentation. B. FACILITY ASSESSMENTS Section 2 of this report, the Facility Assessments started with meeting the PublicWorks Director to review general information on the buildings, operations, staff and equipment. The only buildings on site that were built specifically for public works is the administration trailer and the salt storage building. The other 3 buildings were existing buildings that were on the property when the City acquired the Iand.The vehicle and fleet storage buildings were previously built for Minnesota Sawdust operations when they owned the property. Like most public works departments around the state they adapt and use the existing buildings to the best of their ability. In general the buildings are showing wear that is typical for buildings that are 45 +/- year old and under the type of use that public works activities involve. The assessment included on -site observation of the existing facility and is intended to provide an indication of existing conditions, possible capital improvement upgrades, potential code compliance items or other building maintenance requirement which should be considered in any building renovation / addition project or as planned facility capital improvement projects. The facility assessment portion is not intended to be exhaustive analysis but rather to assess and highlight the major building deficiencies observed visually during the tours. The following information is a summary of the primary condition and code issues identified within each of the buildings. 1.1 1 Ramsey Public Works Study DRAFT BKV GROUP