Agenda - Council Work Session - 01/22/2019

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Summary of Facility Assessment The buildings are generally in fair condition. The administration trailer is more of a temporary facility and not suitable for the requirements of the City's public works staff. Based on age and the intense use of public works activities they are showing wear and tear that would be anticipated.The main issue is that some of the buildings that Public Works utilizes were not built for public works operations. They have been adapted to work as best as possible but they do not have the required areas need for an efficient and appropriate public works department. C. OPERATIONAL / FUNCTIONAL OBSERVATIONS The space needs analysis and the site walk through provided an opportunity for the study team to assess the functionality and operational efficiency of the complex. Based on the planning team's familiarity with public works departments along with input from the public works department the team evaluated the operational conditions of the department.The following is a summary of issues observed. I. General Site Observations The total available site is more than sufficient to meet the needs for the Department. Operational/Functional Deficiencies: • The road that bi-sects the site is a public road with no separation from the Public Works yard and facility components which could create conflicts. • No site security, due to the fact that there is no perimeter fence the department has over the years experienced theft and vandalism. • Employee and visitor parking is located in a manner that creates conflict with department vehicle movement. • Proximity of building creates operational inefficiency. • No "front door" to the site. • Public related activities (recycling, water sales) are located in areas of the site that force public vehicles deep into Public Works activities. 2. Exterior Material Storage The site contains storage areas for a variety of materials and vehicles/equipment. These include stockpiles of granular materials, waste construction materials, construction materials, I. Executive Summary police impound and public works equipment and equipment implements. Operational/Functional Deficiencies: • Lack of site constraint results in materials stored in non- uniform manner and location. • Lack of site constraint results in continued storage of items no longer required. 3. Administration / Personnel Areas The entirety of the administrative and personnel areas is located in a trailer near the entrance to the site. The building houses offices, break room and crew areas. Operational/Functional Deficiencies: • Space inadequate for functions required on site. • Building does not house all personnel. 4. Fleet Storage Building This building houses the Streets, Parks and Fleet Maintenance operations. Operational/Functional Deficiencies: • Shops and storage areas are poorly defined and are not segregated from areas that generate vehicle exhaust fumes. • Inadequate fleet maintenance area. • There is no appropriate drainage system in the building • The building clear height is not sufficient for lifting large vehicles. • There are no personnel support areas in the building 5. Utilities & Sign Shop Building The Utilities Operation and Sign Operation are located in a separate building located remotely on the site. The building houses the offices and personnel areas for the Utilities Crew, Utilities shops and storage, Utilities vehicle storage, Utilities material storage and the Sign Shop operation. Operational/Functional Deficiencies: • The remoteness of the building reduces the ability for good communication between Utilities staff and other Public Works groups. • The spaces are inadequate to support the needs. 1.3 1 Ramsey Public Works Study DRAFT BKV GROUP