Agenda - Charter Commission - 02/13/2019

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Our !Almon: To work together to respcaibty grow Our community, and to provide quality, COM4ffeciive, and efficient government invoices. Charter Commission Meeting Date: 02/13/2019 Submitted For: Jo Thieling, Administrative Services By: Jo Thieling, Administrative Services Information Title: Discuss Commissioning a Study on Alternate Sources for Road Funding 5. 2. Purpose/Background: The Ramsey City Council has been discussing road funding options, most recently again beginning in March 2018. The Council reviewed draft scenarios of possible future debt for the next 10 years which included funding for roads, capital equipment and a public works campus. Staff also presented the net impact if road related debt was removed and other funding was identified. The Council expressed the desire to have input from the public on road funding options as well. Subsequently, the City contracted with WSB Engineering to do a review of financing options and a citizens engagement process over an eight -month period to identify the best funding options. It was felt that this period of time would allow for a thorough discussion among all stakeholders. The proposal stated that road funding options to be discussed include those currently being utilized. Currently the city uses shared funding between the City tax levy and special assessments. The city also wanted to explore alternative options such as the utility franchise fees. The Council formally approved a contract with WSB Engineering to administer the community discussion on road funding options at their August 28, 2018 meeting. The first open house to discuss road funding options was held in January 2019 with members of the various city commissions. Additional meetings are scheduled on March 20 and 21 to continue the discussion and to respond to questions from the community. Prior to adopting the current assessment policy for road construction during 2013-2014, the city explored the use of franchise fees. Alternatives are being considered given the fact that the city now better knows the actual cost of projects, and has data to analyze the impact of the assessment method on residents and overall city debt levels. Previously, the Charter Commission was involved with the discussion in terms of potential charter language that would define how franchise fees might be utilized by the city. This effort was abandoned after the City Council implemented an assessment policy for road construction in lieu of franchise fees. Charter Commission Chairperson Field inquired whether or not there are financial resources available to the Charter Commission to request an independent study on the same issue - road funding alternatives. According to State Statutes (sec. 410.06) The members of such commission shall receive no compensation, but the commission may employ an attorney and other personnel to assist in framing such charter, and any amendment or revision thereof, and the reasonable compensation and the cost of printing such charter, or any amendment or revision thereof, when so directed by the commission, shall be paid by such city. The amount of reasonable and necessary expenses that shall be so paid by the city shall not exceed in any one year the sum of $10,000 for a first class city and $1,500 for any other city; but the council may authorize such additional charter commission expenses as it deems necessary.