Agenda - Council - 03/26/2019 - Laserfiche WebLink

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Public notifications were not required in advance of this case. Upon Council authorization, advertisements will be published in the Anoka Union Herald and in Finance & Commerce on March 29 and April5, 2019, as required per State Statute. Observations/Alternatives: Observations: The proposed improvements should have a serviceable life of 60 years, assuming that proactive maintenance operations are performed on a regular basis during the life of the improvements. Some properties may have private irrigation systems. Impacts to these systems may occur because of the proposed improvements. Staff will notify property owners in writing of the pending construction as far in advance of construction as possible to allow them time to move their irrigation system components away from construction activities. After the project is complete, property owners may replace irrigation systems in their previous locations if desired. As previously discussed, all costs to relocate private irrigation system components will be the responsibility of the property owners. However, if private irrigation systems are damaged due to negligence on the part of the City's contractor, the contractor will be responsible to repair the damage. This is the final year of the 2015 - 2019 Street Reconstruction and Overlay Program (SROP). If this project is not completed in 2019, it should be added to the next 5-year SROP to allow reconstruction between 2020 and 2024 instead. This would reduce the overall scope of pavement maintenance work to be completed in 2019 since no new streets can be added to the current 5-year SROP. This project, along with Improvement Project #19-01, will be the first projects to be bid electronically through QuestCDN. Moving to full electronic bids will help streamline the bidding process for both the City and the bidders. Attached is a new specification for electronic bid requirements that was incorporated into the project specifications. Staff will elaborate on this during our presentation to Council. Alternatives: Alternative #1 — Motion to adopt Resolution #19-079 approving plans and specifications and authorizing advertisements for bids for Improvement Project #19-01, Ford Brook Estates Street Reconstruction. Alternative #2 — Motion denying adoption of Resolution #19-079 at this time. Funding Source: Plans and specifications were prepared in-house as part of Staffs normal duties. Estimated Costs The engineer's opinion of probable costs as prepared with the Feasibility Report was $239,464.57. Those costs included 5-percent contingency costs plus 23-percent indirect costs for administrative, engineering, finance and legal costs. Based on final plans and specifications, estimated construction costs for the base bid are $187,352.50. Adding 23-percent for indirect costs results in estimated project costs of $230,443.58. Based on final plans and specifications, estimated construction costs for the alternate bid are $11,058.30. Adding 23-percent for indirect costs results in estimated project costs of $13,601.70. If both the base and alternate bids were to be awarded, the estimated total construction costs would be $198,410.80, and after adding 23-percent for indirect costs, the estimated total project cost would be $244,045.28. Funding Program This project is proposed to be funded using a combination of the following funds;