Agenda - Council - 03/26/2019 - Laserfiche WebLink

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• Street reconstruction bonds = $185,624.46* • Special assessments = $33,076.00 • Storm sewer funds = $25,344.82 * After collecting assessments (bonds must initially cover assessments). A total of 8 benefiting parcels have been identified as eligible for special assessments. Staff recommends applying 25-percent of all eligible project costs equally across the 8 assessable properties using the "per lot" assessment method as allowed by the City's adopted Special Assessments Policy. Eligible project costs include all costs except those related to subgrade corrections and any public utility improvements. A preliminary per parcel assessment rate of $3,919.90 was adopted by Council in November 2018. Based on estimated project costs, the assessment rate per benefiting parcel would be $4,134.50. Final assessment amounts will be calculated after construction is complete and actual construction costs are known. The findings of the special benefit consultation report will also be known at that time. Staff proposes to let this project for bids at the same time as Improvement Project #19-03 with the intent of realizing cost savings due to economies of scale. Most contractors will likely bid on both projects, allowing for lower unit bid prices due to increased quantities. The City will fund the remaining 75% of eligible project costs, plus 100% of all ineligible project costs, which includes all subgrade correction costs, plus all costs required to expand the cul-de-sac per the total alternate bid cost. Recommendation: Staff recommends Alternative # 1. This will allow the project to be constructed as part of the 2019 Street Maintenance Program, and will allow for the use of special assessments to pay for up to 25% of eligible project costs per the applicable provisions of Chapter 8 of the City Charter, the City's Special Assessments Policy, and Minnesota Statute Chapter 429. Action: Motion to adopt Resolution #19-079 approving plans and specifications and authorizing advertisements for bids for Improvement Project #19-01, Ford Brook Estates Street Reconstruction. Resolution 19-079 Project Location Map Project Scope Map Street Summary Sheet Electronic Bid Specification Attachments Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 03/21/2019 04:04 PM Form Started By: Bruce Westby Started On: 03/19/2019 09:21 AM Final Approval Date: 03/21/2019