Agenda - Council - 03/26/2019 - Laserfiche WebLink

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This is the final year of the 2015 - 2019 Street Reconstruction and Overlay Program (SROP). If this project is not completed in 2019, it should be added to the next 5-year SROP to allow reconstruction between 2020 and 2024 instead. This would reduce the overall scope of pavement maintenance work to be completed in 2019 since no new streets can be added to the current 5-year SROP. This project, along with Improvement Project #19-01, will be the first projects to be bid electronically through QuestCDN. Moving to full electronic bids will help streamline the bidding process for both the City and the bidders. Attached is a new specification for electronic bid requirements that was incorporated into the project specifications. Staff will elaborate on this during our presentation to Council. Alternatives: Alternative #1 — Motion to adopt Resolution #19-080 approving plans and specifications and authorizing advertisements for bids for Improvement Project #19-03, Wood Pond Hills and Chestnut Ridge Street Reconstructions. Alternative #2 — Motion denying adoption of Resolution #19-080 at this time. Funding Source: Plans and specifications were prepared in-house as part of Staffs normal duties. Estimated Costs The engineer's opinion of probable costs as prepared with the Feasibility Report was $372,236.52. Those costs included 5-percent contingency costs plus 23-percent indirect costs for administrative, engineering, finance and legal costs. Based on final plans and specifications, estimated construction costs are $267,156.35. Adding 23-percent for indirect costs results in estimated project costs of $328,602.31. Funding Program This project is proposed to be funded using a combination of the following funds; • Street reconstruction bonds = $248,619.51* • Special assessments = $75,691.10 • Storm sewer funds = $4,291.70 * After collecting assessments (bonds must initially cover assessments). A total of 59 benefiting parcels have been identified as eligible for special assessments. Staff recommends applying 25-percent of all eligible project costs equally across the 59 assessable properties using the "per lot" assessment method as allowed by the City's adopted Special Assessments Policy. Eligible project costs include all costs except those related to subgrade corrections and any public utility improvements. A preliminary per parcel assessment rate of $1,303.70 was adopted by Council in November 2018. Based on estimated project costs, the assessment rate per benefiting parcel would be $1,282.90. Final assessment amounts will be calculated after construction is complete and actual construction costs are known. The findings of the special benefit consultation report will also be known at that time. Staff proposes to let this project for bids at the same time as Improvement Project #19-01 with the intent of realizing cost savings due to economies of scale. Most contractors will likely bid on both projects, allowing for lower unit bid prices due to increased quantities. Recommendation: