Agenda - Council - 04/09/2019 - Laserfiche WebLink

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Councilmember Kuzma stated that this policy could be useful for the Commissions and noted that he would be open to a trial to see how this could work. Councilmember Shryock stated that she would not be opposed to the policy. She referenced the equipment that would be necessary for the person attending remotely and stated that she was led to believe that the equipment would need to be approved by IT. Councilmember Riley stated that language is referring to the equipment used at City Hall. He stated that he is comfortable with the policy as drafted. He suggested additional language stating that the computer compliance on the user end would be the responsibility of the user. Councilmember Shryock stated that she would be in agreement with the policy. Mayor LeTourneau stated that he would be fine either way. He stated that when he is not present for a meeting because of a vacation, he would not plan to attend remotely. He acknowledged that this is a request from Commission members that would like to continue to provide input, even when they are out of state. City Administrator Ulrich stated that he will amend the proposed policy as discussed and suggested. He noted that there are attendance requirements for Council and Commission meetings and advised that remote attendance would count as attendance. 2.02: QCTV Stakeholder Discussion City Administrator Ulrich reviewed the staff report. He asked the different ways community leaders are communicating with the residents about the work they do. Councilmember Riley replied speaking with residents. Councilmember Kuzma replied that he answers questions and attends different meetings. Councilmember Heinrich stated that she still has her campaign website and Facebook pages active and keeps those sources up to date with information. Mayor LeTourneau replied he uses email, telephone, public forums, community events, and talking to residents when they see him in the community. City Administrator Ulrich stated that communication wants and needs change over time and asked which wants and needs may be different than they were before. Councilmember Shryock replied that as the City moves forward, people increasingly look to the internet, perhaps that tool could be used more, and that video content could be shared online to residents. Mayor LeTourneau agreed that it could be helpful to have video content that could be created and stored in an archive that residents could use to search out the answers they are looking for. City Council Work Session / March 26, 2019 Page 3 of 9