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Councilmember Kuzma asked for details on keeping the newsletter inhouse. <br /> Communications and Events Coordinator stated that when she speaks of keeping it inhouse that <br /> would be related to design and the layout of the newsletter. She confirmed that even if <br /> outsourced, staff would still be responsible for generating content. <br /> Councilmember Kuzma stated that he believes that outsourcing the design would be efficient. <br /> He believed that the best option would be for staff to provide the content and outsource <br /> everything else. <br /> Mayor LeTourneau asked the contract length. <br /> Communications and Events Coordinator Thorstad replied that Prime would have a three-year <br /> contract, but the contract could be canceled at any time with a 90-day notice. <br /> Councilmember Heinrich stated that she has given this topic a lot of thought since the last <br /> discussion and appreciated the additional work that staff has done. She asked for pricing <br /> information if the newsletter was reduced to 16 pages. <br /> Communications and Events Coordinator Thorstad stated that the City bid out for the current <br /> newsletter but noted that in attempting to improve the process the City has identified a cost- <br /> savings that could be gained by reducing to 16 pages. She stated that she did not ask for <br /> additional bids as they had already received bids from the vendors at 24 pages. <br /> Councilmember Heinrich stated that she prefers a 16-page option and would support outsourcing <br /> because of the burden on staff time. <br /> Administrative Services Director Lasher provided clarification on the amount of staff time <br /> calculated in the case, which would be 184 hours annually and equates to about three hours per <br /> week. <br /> Councilmember Musgrove referenced the dollar amount shown for the 16-page inhouse option <br /> and asked if that would be the cost for one issue and whether the cost for Prime would be the <br /> cost for the remaining issues. <br /> Communications and Events Coordinator Thorstad noted that those figures are annual costs. <br /> Councilmember Musgrove commented that it appeared that previously the cost for inhouse was <br /> higher than outsourcing but noted that in this case it appears the opposite is true. <br /> Communications and Events Coordinator Thorstad provided additional explanation. <br /> Councilmember Musgrove stated that perhaps the lesser quality paper should be chosen. She <br /> noted that more money is being spent on higher quality paper and some people are simply <br /> choosing to recycle the newsletter regardless of the type of paper, therefore she would want to <br /> City Council Work Session/July 9,2019 <br /> Page 3 of 6 <br />