Agenda - Council - 07/09/2019 - Laserfiche WebLink

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Over the last two to three years, City staff has received higher than normal numbers of complaints about loose rock along gutters and in the boulevards of properties fronting streets that were sealcoated. Staff has been researching this issue in an attempt to reduce the loose rock complaints. Last year, the City completed our annual sealcoat project earlier in the summer with the thought that completing the work during warmer weather might help the rock to better embed itself in the oil. As of this spring, this does not appear to have helped. This spring, Staff observed damage to underlying pavement on several streets that were sealcoated within the last two to three years. Staff also heard from numerous other cities throughout the Twin Cities metro area, including several in the northwest metro, about similar observations this spring on their sealcoat projects. Some of the worst damage occurred within Business Park 95 (bordered by Bunker Lake Boulevard, Sunfish Lake Boulevard, and the BNSF Railroad) and within the Alpine Acres residential development (north of Alpine Drive and west of Nowthen Boulevard). These streets include a mix of local streets and higher volume collector streets. The City of Andover stopped sealcoating their streets years ago. The City of Coon Rapids is in the process of transitioning from sealcoating all streets to sealcoating only local residential streets and fog sealing higher -volume collector streets. Staff from Coon Rapids believe the higher traffic volumes lead to surface stripping and that fog sealing provides similar benefits to seal coating at reduced costs. Staff will spend the next several months observing the condition of recently sealcoated streets to make sure further degradation does not occur. Staff also plans to observe the practices and findings of the cities of Coon Rapids and Saint Michael's fog sealing programs, as well as practices of other cities trying alternative treatments to sealcoating. Bids On July 5, 2019 three (3) sealed bids were received and were publicly opened. The bids were generally competitive and complied with the advertisement for bids. A summary of the bids is below and in the attached resolution. CONTRACTOR TOTAL BID orthwest Asphalt and Maintenance $222,993.55 Allied Blacktop Company $267,557.65 Fahrner Asphalt Sealers, LLC $617,408.87 ngineers Estimate $267,929.82 Northwest Asphalt and Maintenance of Thief River Falls, Minnesota submitted the lowest responsible bid of $222,993.55 for constructing the project in accordance with the approved plans and specifications and advertisement for bids. Following award of Contract, a Notice of Award will be issued to Northwest Asphalt and Maintenance to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds and insurance are in proper legal form prior to execution of the contract. Once the contract is executed, staff will issue a Notice to proceed so construction can begin. A preconstruction meeting will be held before construction begins. Notification: Advertisements for bids were published in the Anoka Union Herald and in Finance and Commerce on June 14 and June 21, 2019 as required by State Statutes. Observations/Alternatives: