Agenda - Council - 07/09/2019 - Laserfiche WebLink

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This option would allow Public Works to purchase a heated patching trailer for $32,000.00. The additional trailer would allow us to have two crews patching roads, especially in the early spring when we have to travel to St. Paul for hot mix. The new trailer would also have the capability to hold hot mix overnight, so we could potentially reduce the amount of trips needed to get material. Option #3 - Additional Spray Patching Public Works could rent additional spray patching equipment and purchase patching materials at an estimated cost of $30,000.00. We average about $18,000 per month on spray patching, and have used $37,000 of our $60,000 budget for 2019. The additional funds should allow patching to continue into September/October. The demand is there. Notification: Notifications are not required for this case. Funding Source: The City budgets $500,000 annually for crackseal and sealcoat improvements. Recommendation: Staff recommends options #2 and #3. The estimated costs for this is $62,000. Based on the engineer's estimate of $267,929.82 for the 2019 Cracksealing Improvements, this would result in spending about $330,000 of the $500,000 budgeted for 2019 crackseal and sealcoat improvements. This leaves about $170,000 unspent, which could be applied to 2020 crackseal and sealcoat improvements, assuming the City continues its sealcoat program in 2020. A case for accepting bids and awarding a contract for the 2019 crackseal improvements is also on tonight's agenda. More will be known about actual unexpended costs once bids are received. Action: Dependent on discussion. Attachments No file(s) attached. Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 07/03/2019 12:16 PM Form Started By: Bruce Westby Started On: 07/02/2019 05:42 AM Final Approval Date: 07/03/2019