Agenda - Council - 09/10/2019 - Laserfiche WebLink

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corrections and public utility improvements. Assessments are proposed to be applied equally across the 8 assessable properties using the "per lot" assessment method as allowed by the adopted Special Assessments Policy. Over the last four years, special benefit consultation reports have been prepared for each street reconstruction project, and the results of the reports were used to defend final assessment amounts. This year, special benefit consultation reports were not prepared since each report costs around $6,500 and this year's projects are so similar to other projects that the results from those reports can be directly applied to these. For this project, the Jarvis Street Reconstruction project report is most applicable, and the range of special benefits identified within that report fell between $7,500 and $8,500. The City will fund 100% of all project costs not eligible for assessments, including subgrade corrections and expansion of the cul-de-sac per the alternate bid. On November 13, 2018, the City Council adopted a preliminary assessment amount of $3,919.90 per benefiting property. Based on the contracted project cost, and assuming final construction costs are equal to or slightly higher than the contracted project cost, final assessments for benefiting parcels will increase to approximately $6,600 using 25-percent of eligible project costs per the Special Assessments Policy. Considering the significance of this increase, Staff will seek verification from the City Council that 25-percent of eligible final project costs should be used to calculate final assessments for this project. Over the last four years, final assessments have been relatively close to preliminary assessments as adopted by Council. This by far represents the greatest discrepancy between preliminary and final assessment amounts to date. Staff therefore wants to make sure we are on the same page with Council before preparing a final assessment roll and publishing and mailing hearing notices based on the final assessment roll. Council will adopt final assessments following public input at the Assessment Hearing on October 8, 2019. Recommendation: Staff recommends Alternative # 1. Action: Motion to adopt Resolution #19-217 ordering preparation of a final assessment roll and calling for an Assessment Hearing at 7 p.m. on October 8, 2019 for Improvement Project #19-01, Ford Brook Estates Street Reconstructions. Attachments Resolution 19-217 Project Location Map Project Scope Map Street Summary Sheet Feasibility Study Special Assessment Policy Charter Chapter 8 MN Statute 429 Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 09/05/2019 10:09 AM Form Started By: Bruce Westby Started On: 09/03/2019 08:40 AM Final Approval Date: 09/05/2019