Agenda - Council - 10/08/2019 - Laserfiche WebLink

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Proposal Selection Process The selection committee will consist of four City staff members including the City Administrator, City Engineer, Public Works Superintendent, and Utilities Superintendent. This committee will evaluate the proposals received. Members of the selection committee will independently review, score and rank each proposal using the attached Proposal Ranking Form, which considers the following criteria: 1. Understanding of project and services required. 2. Experience and qualifications of key personnel assigned to project. 3. Experience and qualifications of the firm applicable to project. 4. Performance and references regarding similar work performed. 5. Overall responsiveness to the RFP. The selection committee will develop a composite ranking, which indicates the committee's collective ranking of proposals. Interviews will be conducted with up to three of the top -ranked consultants between 9:00 and 11:00 a.m on October 2, 2019. Interviews with each short-listed consultant team will be limited to 20 minutes. The selection committee will independently score and rank each consultant based on interviews, then a composite ranking will be developed indicating the collective ranking of the interviewed consultant teams using the following criteria: 1. Ability to communicate a clear understanding of each service area. 2. Related experience and qualifications of key project personnel. 3. Related experience and qualifications of the firm. 4. Overall interview performance. The selection committee will recommend that the City Council hire one firm to provide the professional services defined in the RFP based on the short-listed consultants responsiveness to the RFP, composite interview rankings, and their proposed fees. The City will endeavor to execute a contract with the selected firm. In the event that a mutually agreeable contract cannot be executed with said firm, the City will enter into contract negotiations with the next highest ranked firm, and so on until a mutually agreeable contract can be executed. Project Schedule City Council approves advertising Request for Proposals August 12, 2019 Request for Proposals advertised August 16 & 23, 2019 Proposals available/posted on QuestCDN August 20, 2019 Proposals due to City September 20, 2019 Interview up to three short-listed firms October 2, 2019 City Council approves selected firm October 8, 2019 Issue Notice to Proceed October 25, 2019 Complete Source Water Analysis January 18, 2020 Complete Water Supply Model January 31, 2020 Complete Preliminary Design Report May 1, 2020 Conduct Public Workshop to Solicit Public Feedback May 13, 2020 Conclude Project/Submit Deliverables May 29, 2020