Agenda - Council - 09/24/2019 - Laserfiche WebLink

Home

providing an example that not only reduced the work required but also provided a better end product to the owner. He stated that making smart decisions upfront can provide a cost savings and increase the lifespan of the product. He stated that setting and staying to the initial budget is the most important element of success, noting that making the right decisions upfront is important to staying within the budget and keeping a project on track. He explained that the knowledge of their team includes historical cost information that can be used to better refine project costs and an accurate budget that will help to drive the design decisions. Ken Francois explained that historical cost information data can be tweaked and modeled to provide very accurate cost information. He noted that once construction begins, budget and project schedule continue to be the driving force behind the project. He noted that those elements are constantly tracked to provide a big picture throughout the process. He stated that this is an open book process and all costs would be completely transparent. He provided information on the software used for management and the information that is tracked. He reviewed an anticipated project schedule, which would include six months of preconstruction and nine months of construction. He anticipated that the project would begin in May 2020 with completion and move in during February of 2021. He stated that the team has extensive knowledge in different elements of public works projects that could impact schedules. He noted that coordination and communication are key elements of ensuring a successful project. Chris Larkin, On -Site Superintendent, explained that he would be the contact for daily interaction. He explained that issues during construction are typically related to material, labor, and communication, his role is to minimize the issues that arise from those areas. He noted that he holds weekly foreman meetings and reviewed other communication tools that are used to improve communication with contractors to keep the project on track. He explained that because of the CMA process, there may be 30 different contractors on site and therefore communication and organization is key. He stated that safety is also very important, noting that orientation occurs with every contractor that enters the site. He also provided details on the quality program, noting that the team reviews the materials to order against a list of materials that are known to cause problems based on their experience. Mr. Francois stated that because communication is key, they holds weekly construction meetings with the architect, owner, and contractors as well as weekly stakeholder meetings. Megan Barnett-Livgard stated that she is excited to be part of the team. She stated that because of her public sector experience she is very aware of how important communication and public engagement can be. She stated that she likes to make communication and updates efficient and effective, providing an example of an easily updated website that the City can use to provide up to date information on the project. Mr. Cotton stated that Kraus Anderson's core purpose is to provide enduring relationships and strong communities. He expressed appreciation for the ability for the firm to meet with the Council tonight. He noted that the proposed team has a strong level of experience in the area of public works. City Council Work Session / August 27, 2019 Page 2 of 8