Agenda - Council Work Session - 11/18/2019 - Special

Home

CC Work Session 2. 3. Meeting Date: 11/18/2019 Information Title: Discuss 2020 Personnel Requests Purpose/Background: The purpose of this discussion is to provide the City Council with justification for the proposed personnel related changes, as they relate to the budget which is scheduled to be formally adopted on December 10, 2019. As a service organization, the largest component of the 2020 budget are personnel costs which make up approximately 67% of the proposed budget. The attached spreadsheet identifies the budget impact of five position changes; one replacement/new position and four reclassifications. Every year as part of the budgeting process department heads review their department's needs, in the near and far term. The current requests are very conservative and much needed based on the City's public service needs. JobDescriptions As requested, preliminary draft job descriptions showing these changes will be added to this case by Friday afternoon. Activation of these positions is contingent upon Council approval of these as budgeted items. Summary of Request To effectively provide public service and to retain the City's talent, the following staffing changes are proposed: 1) there is one new full-time position in Community Development that will serve to replace the loss of 24 four hours per week when the current full-time Community Development Assistant reduces from 40 hours per week to 16 hours per week, plus to take on the role of coordinating land use applications and to serve as the key contact for code enforcement management. The City Council discussed this position in June and was supportive of the adding this full-time Planning Technician, and 2) there are four reclassifications that are proposed due to changes in job duties. Summary Justifications Planning Technician: This is a replacement position to be phased over the next 24 months. The current Community Development Assistant will begin phased retirement 2/1/2020. This position was presented at a council work session on June 11, 2019. Position will split their time between coordinating land use applications and key contact for code enforcement management. Human Resources Generalist: This position has taken on more independent HR work including assisting employees with benefits and benefit changes, collaborating with payroll, overseeing city's employee FMLA administration, coordinating drug and alcohol testing, serving as point of contact for employee First Reports of Injury/workers compensation interactions as well as managing all on-line NeoGov recruitments. Deputy City Administrator: This position was upgraded in 2018 to add additional responsibilities as Acting City Administrator. As part of this upgrade, the position assumed a greater role in supporting the City Administrator. The proposed position provides a role that develops skill sets and experiences in line with City Administration and creates a succession planning opportunity. New duties are to include, but not limited to: cross functional administrative project leadership, capital development project administration, and management analysis for the organization. Assistant Fire Chief/Fire Marshal: This position, held by the full-time Fire Marshall also has paid on -call responsibility as Assistant Chief. This request will combine both positions and eliminate paid on -call position. The