Agenda - Council - 12/10/2019 - Laserfiche WebLink

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Job Description Human Resources Generalist Position Title: Human Resources Generalist Date: June 2019 Department: Administrative Services FLSA Status: Non -Exempt Primary Objective of Position The primary objective of this non -union position is to perform a variety of responsible and confidential administrative support functions for the Administrative Services Department. This may include, but is not limited to assisting with recruitments, workers' compensation, FMLA recordkeeping, employee benefits, , election processes, , and DOT testing and recordkeeping -- all in pursuit of the City's strategic initiatives. Essential Functions of the Position • Provides administrative support work for Human Resource functions including preparing and sending applicant correspondence, scheduling interviews, preparing materials for the interview panel, and conducting the interviews • Creates job descriptions, postings, supplemental questions, and scoring plans in NeoGov for all recruitment efforts • Creates all advertising for recruitments • Oversees the Random Drug Testing program for all DOT employees • Maintains all the DOT records in compliance with the US Department of Transportation • Checks the driver's licenses of all finalists using the DVS Driver & Vehicle Services site, and following the strict guidelines set by the State of Minnesota Depai intent of Public Safety • Coordinating and monitoring FMLA leave requests and requirements • Utilizes the J.D. Edwards system, or other appropriate systems, to streamline HR processes and recommends changes and processes to simplify or eliminate unnecessary steps • Creates spreadsheets and reports using data gained from surveys, internal payroll records, or other sources • Oversees the Workers' Compensation recordkeeping and notifications • Ensures new employee and terminating employees' forms are complete and the payroll depailinent is provided with necessary documentation • Maintains employee benefit information in Apprize for current and terminated employees • Reviews online benefits elections for accuracy and completeness • Assists with various surveys and compiles results • Prepares and maintains a central contact directory and eliminates redundant records. • Utilizes Laserfiche to retrieve data or assist with data searches according to established protocols • Provides administrative support to the Administrative Services Director for elections including accepting absentee ballotsanswering election judge's questions and assisting as needed with election judge training • Human Resources Generalist Page 1 of 4