Agenda - Council Work Session - 01/28/2020

Home

B. Scope of Performance Our Project Approach differs from many Firms and Design Teams. We are designing your project...not ours. We strive to solve your specific goals and needs with a solution that is efficient, long-lasting and is a thoughtful use of the project budget. Our approach to design starts simply. First, we must listen. This is the only way we can understand the issues at hand. Key issues that we must understand include your needs, Facility needs, project program, project schedule, project budget and your values. Then we must begin to work through the project with your City Staff and Department Team Leaders as an integral member of the Project Design Team. We feel that the best and most successful designs are a product of hard work and collaboration, not strictly inspiration. Listening and Communication Skills — High Quality Documentation This is the foundation to solving all problems and providing collaborative solutions. We take pride in the way our office documents information; from Meeting Minutes to final Construction Documents. They all must be clear and complete. By spending the time necessary to provide good documents to our Clients, costly conflicts are minimized. Our reputation for providing excellent documentation for bidding is strong. We pride ourselves in the quality of our documents which parlays into tighter and more competitive bids. Value of Our Services Our Design Team is comprised of Owner -Active professionals that can effectively provide the time and service that this project will require on a day-to-day basis. This translates to more hours of service and staff commitment for our fee. Our Team will provide excellent value to the City of Ramsey. Scope of Services Our Design Team has reviewed the City of Ramsey Request for Proposal for a Public Works Facility and has assembled a Detailed Work Plan and Schedule based on the identified Phases listed below: Phase 1: Deliverable = Bid Package #1 Task A Review Space Needs Study (2015) with Owner Task B Schematic Design Task C Cost Estimate #1 (Construction Manager) & City Review /Approval Task D Design Development Task E Cost Estimate #2 (Construction Manager) & City Review /Approval Task F Phase 1 Construction Documents & 95% CD Page Turner Review with the City / CM Task G Bid Package #1 Construction Bidding & Cost Estimate #3 (Construction Manager) Phase 2: Deliverable = Bid Package #2 Task A Phase 2 Construction Documents, 95% CD Page Turner Review with the City / CM Cost Estimate #4 (Construction Manager) Task B Bid Package #2 Construction Bidding Phase 3: Deliverable = Project Completion (Construction Manager) Task A Construction Administration / Observation Based on our extensive experience with this building type and with Construction Management firms, HCM Architects and our Design Team propose an accelerated schedule compared to what is identified in the City of Ramsey RFP. We plan to expedite the completion of work so as to stay within, or under, the project budget cost constraints. Our proposed fee will reflect this accelerated schedule and in working with the Construction Manager we plan to reduce the cost impacts associated with construction elements such as winter conditions. Please note, however, that we reserve the right for flexibility on the proposed accelerated schedule start dates due to the current unknowns of contractual project start date and the actual time duration required for City and Construction Manager review periods. With that being said, we will strive for an earlier project delivery date. 2