Agenda - Council Work Session - 01/28/2020

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Detailed Work Plan The following information is our proposed Detailed Work Plan and accelerated Schedule for the City of Ramsey Public Works Facility. This Detailed Work Plan is a comprehensive view starting with the review of the 2015 Space Needs Study through the Design and Construction Phases. Major tasks and associated timelines are noted for each of the three phases along with work scope that will remain ongoing throughout the life of the Project. Ongoing Work Scope February 3, 2020 —August 31, 2021 A) Project Management Work Scope: HCM Architects will manage the Project throughout all Phases. We will be responsible for Team communications, scheduling and coordinating the efforts of the Design Team and City Staff. Specific tasks will include: • Project Meeting Scheduling & Documentation • Monthly progress reports • Invoicing • Project Scheduling • Project & Team coordination • Quality assurance and quality control functions through the project duration to ensure the project is completed on time, within budget, and of great quality. Deliverables: • Monthly progress and status reports • Meeting minutes and project documentation • Project Schedule • Coordinated efforts B) City of Ramsey and Public Works Stakeholder Involvement HCM Architects believes that Owner input and involvement is paramount to the success of any project. By listening and learning, we will work to understand your goals and specific needs. Rest assured, HCM Architects will lead and guide the entire process with full transparency. We have identified specific responsibilities for the City of Ramsey and its Stakeholders in the following Detailed Work Plan — Phases 1-3. Phase 1: Deliverable = Bid Package #1 February 3 — June 30 Phase 1: Task A • Review Space Needs Study (2015) with Owner and CM: Schedule: One (1) week February 3 — February 7 Work Scope: • Review the following: Site layout options, traffic flow and access, site grading and storm water management design, utility extensions and/or relocations. Propose alternate site plans as necessary. o Note: HCM Architects had the opportunity on December 19, 2019 to meet on site with the City of Ramsey (Grant Riemer, Public Works Superintendent) to review the existing campus conditions. It was discussed that the preferred plans from the Needs Study did not fully encapsulate operational requirements such as pull -through fleet service bays. These types of issues will be discovered and accounted for as part of this Task. • Incorporate all findings from the zoning, planning, watershed and building ordinances and codes. • The Preferred Design shall include the entire Public Works Facility including existing buildings to remain, parking lots, outside storage areas, delivery areas and campus security. • Involve the Construction Manager to speak to constructability, costs and phasing throughout the Design and Construction process. City of Ramsey Team Responsibilities: • Meet with the Design Team to review and develop building and site concepts; identify all missed operational requirements from the Needs Study. Deliverables: • Create a Preferred Design solution to be used as the basis for completing the overall project. 3