Agenda - Council Work Session - 01/28/2020

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Phase 1: Task B • Schematic Design: Schedule: Five (5) weeks Work Scope: February 3 — March 6 • Meet with the City of Ramsey Project Team to review overall project goals and objectives — see Task A. • Introduce overall Design Team of consultants that will be involved throughout the duration of the project. • Meet with the individual Department Leaders for a final confirmation of their Space Program and for a detailed review of their space size(s) and configuration as shown on the Schematic Design Plan. Discuss refinements and potential revisions to be implemented. • Identify where each of the department sections will be located including any future growth that may be required. Each section's office area, work areas, filing/material storage areas, mobile equipment garages, heavy equipment storage and more shall be shown on the plan. Verify furniture sizes with City standards. • Develop a strategy for building system options based on energy analysis, future master plan phasing, City of Ramsey practices and selected sustainable design strategies. • Investigate all pertinent codes, zoning requirements, safety regulations, environmental permitting, and more that will be considered by this improvement. Design Team Staff Involvement / Roles • Architectural Dan Lind— Principal Architect / PM Dan Lawrence — Project Architect • Civil / Landscape Civil Engineer(s) • Structural Structural Engineer(s) • Mechanical & Electrical Mechanical Engineer(s) Electrical Engineer(s) • Furnishings, Fixtures & Equipment Interior Designer City of Ramsey Team Responsibilities: • Meet with the Design Team to review the Schematic Design Package. • Help to define the sustainable goals for the project. • Confirm with the Design Team any preferred MEP system/equipment specifications. • Join in a kick-off meeting with the City of Ramsey Planning and Building officials. Deliverables: • Schematic Design Package: floor plans and building design. • 3-D rendered model of the entire campus depicting the full Facility image. • Sustainable design strategies checklist to inform cost estimate development. • A report listing the major structural, mechanical, electrical and telecommunication improvements needed Primary Responsibilities to accommodate desired changes. • Documentation of meetings and presentations. Overall Project Management / Coord. / Design Overall Coordination & Building Design Refine Site Plan / Regulatory Reviews / Site Survey Development of Structural System(s) Mechanical Systems direction Electrical Systems direction Coordination with City standards / Systems direction Phase 1: Task C • Cost Estimate #1 (Construction Manager) • City Review/Approval Schedule: Two (2) weeks March 9— March 20 Work Scope (Verify - To be completed by the Construction Management Firm): • Complete a detailed budget for each phase of the Implementation Plan for design, construction, permitting and construction management. The budget shall include office equipment, furniture and appurtenances required for effective operational use. • Develop a capital improvement schedule based on the availability of funds, constructability based on weather, and other factors that may require the project to proceed over an extended period of time. City of Ramsey Team Responsibilities: • Review and approve the Schematic Design and cost estimate; provide direction to proceed to next phase. Deliverables: • Cost estimate prepared by the Construction Manager. 4