Agenda - Council Work Session - 01/28/2020

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QERTEL ARCHITECTS B. SCOPE OF PERFORMANCE/ SCHEDULE primary contact during bidding and construction administration phases as well. Thomas Stromsodt will manage the design document process, coordinating with the engineering consultants and the development of the deliverable drawing packages. He will be involved in the early programming and planning stages as well, focusing on details at the early design stages to be considered and how those decisions will impact the final product. Thomas will be the primary contact for the consulting engineers during the course of the design process but will also be an available contact for the City of Ramsey and RJM at any point, when needing to discuss specific needs in regard to the engineering of the building or specific design and equipment needs. CONSTRUCTION DOCUMENTS PHASE Bid Pack 1— Week of February 24 — June 29 (19 weeks) Bid Pack 2 — Week of May 25 — September 21 (18 weeks) As required by the RFP, we are anticipating multiple issues of drawings for two bid packs. Based on our experience with issuing bid packs and the design and engineering of these types of facilities, in order for bid pack number 1 for site work, structural and precast to be accurate, we anticipate having to advance the entire building design to a significant level to be ready at the first bid package. For example, structural steel and roof structure cannot be economically and accurately designed without a full mechanical evaluation and design of the HVAC system and equipment. If the structural system needs to be overdesigned for unknown loads, the project cost could be inflated to accommodate those unknowns, and still would require additional design coordination during the construction administration phase, leading to possible cost overruns and schedule delays. RAMSEY PUBLIC WORKS FACILITY PROPOSA This is where we feel our approach with two, very experienced project architects will benefit the process. As noted previously, the phases we are proposing, require some schedule overlap to meet the demands of the ultimate schedule goal. By having two Project Architects, we essentially have two Project Managers as well, one making progress in design while the other directs details and constructability. We are anticipating that the work for bid pack no. 1 would begin at a stage nearly in the middle of the schematic -design development phase. This early start would include the heavy involvement of civil site design elements and working with structural engineers to get early designs started. We are anticipating that the work for bid pack no. 2 would begin in final detail no later than halfway in the anticipated duration for bid pack no. 1. This would include final HVAC and Electrical design details, including schedules and final diagrams. Much of the engineering calculation we anticipate will have been completed in the early stages of the development of bid pack no. 1, as detailed previously to influence structural designs. Additional tasks also included in bid pack no. 2 include furniture planning and selection which will utilize various cooperative purchasing agreements and state contract pricing (specific to municipalities and other government agencies). BIDDING AND AWARD PHASE Week of September 28 — October 26 (5 weeks) Oertel Architects and our team will be involved in the bidding and award phase of this project as well. We will participate in the pre -bid conference, answer questions and RFI's during the bidding period, issue addenda, attend the bid opening and review bids as necessary with RJM and the City of Ramsey. This time period and duration, is flexible, depending on the actual bid -pack release.