Agenda - Council Work Session - 01/28/2020

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IrI QERTEL ARCHITECTS B. SCOPE OF PERFORMANCE/ SCHEDULE WORKING IN PARTNERSHIP WITH CM Because of our schedule overlap, finding critical review time and milestone dates will be difficult. Close coordination and constant conversation with RJM will be critical to ensure design decisions are made with consideration to the overall schedule and construction budget. Our team anticipates having to deliver several milestone design packages to RJM for budgeting. The first and most critical opportunity for this will be at the early onset of the process in the Review of Programming and Concept Development phase. This will be the first real test of Ramsey's anticipated design and budget, to help scope what is possible with the funds available. Oertel Architects highly advocates for designing a municipal facility for a minimum of 30 years of service, with a common goal of 50 years being programmed. As the design needs to plan for long- term project success, this stage is where any possible early value engineering, including a possible long-term phasing plan, may be needed to provide a viable solution for the current funding and needs. The second critical juncture will be the deliverable package at the "conclusion" of the schematic and design development phase. This package will include detail on building volume, material selections and building system design so that a more accurate project price can be evaluated. It might be that this phase identifies project bid alternatives, additional value engineering options, or phasing portions of the project. During the construction document phase, milestone sets will be more difficult, as designs will be progressing quickly to meet the bid pack schedule. However, by utilizing real-time document review and integrating RJM's preconstruction and project management team in the design process, we can continually update progress and discuss cost impacts during regular project design meetings. RAMSEY PUBLIC WORKS FACILITY PP(' C' Ideally, by involving RJM early and often as a design partner, many of these actions have already taken place and do not cause project delays. Oertel Architects and our team believe the bid pack schedule is aggressive but attainable. Part of our confidence in being able to meet this schedule is the level of comfort we have working with RJM on current and past projects. Our project durations and schedules as identified in the work plan to this point has been coordinated to meet the deadlines as listed in the RFP. CONSTRUCTION ADMINISTRATION November 2020— November 2021 Oertel Architects believes that in order to deliver a successful, completed project, the people involved with the design of the project must be involved in the construction process as well. Our team will review all shop drawings, answer Requests For Information (RFI), prepare documents for proposal requests and review pricing when necessary, attend bi-weekly construction meetings and conduct pre - construction meetings for critical construction activities. We believe that monitoring construction progress on -site is critical to ensuring the delivery of a quality project. As you will see in our project experience, we have completed many projects of similar scope and scale all over the area. Every project has challenges and lessons learned from the construction process. Oertel Architects believes in being proactive wherever possible and providing quick responses to submittals and requests to keep the project moving forward. We work throughout the construction process to ensure the best possible product for our client. We also enjoy working with contractors wherever possible and value their expertise and recommendations for constructability where it has a positive impact. Though we have years of experience and expertise, there are also