Agenda - Council Work Session - 01/28/2020

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QERTEL ARCHITECTS B. SCOPE OF PERFORMANCE/ SCHEDULE years of experience and expertise on -site within the specific trades that are also valuable and useful. Oertel Architects and our team will be present from the pre -construction meeting through post - occupancy evaluation. As our references will illustrate, we are always available and present for any issues that arise during construction and after construction, and we value our continued relationships after the project is complete. RENOVATION AND REMODEL APPROACH Based on the RFP, evaluation of the 2015 study and verification during our tour with Grant Riemer, we realize that repurposing the existing permanent building assets is a part of this project scope. We feel the best value to the City of Ramsey is to approach the renovation and remodel projects as a third bid pack, once the primary facility has been designed and bid. This approach will make sure that funds available are going towards a long-term immediate needs solution. We feel this is a viable approach for several reasons: One, the existing uses of the primary block maintenance and storage building and the metal framed storage building, are higher in intensity and daily activity now, than they will be in the future at the completion of the new facility. Thus, any improvements necessary to meet a variety of codes will be less intense as they will be needed to meet a lower occupancy and use demand. Second, we feel that there are portions of the existing buildings that could require some significant utilization of the project budget if occupancy and use were to remain as -is. For example, if operable vehicles are to still be stored in the metal building, the renovation would need to include a fire suppression system and floor drains with a flammable waste interceptor. Thus, some significant funds would be needed for the RAMSEY PUBLIC WORKS FACILITY PROPOSA renovation that would detract from the new construction budget and program. Third, remodels need to have a higher level of contingency funds associated for unknown encounters. The era of the block building, for instance, is such that it could have hazardous materials integrated into the existing construction or mold growth on the backside of the gypsum board interior sheathing. The metal building, with the punctured membrane and fiber insulation, could have had water intrusion and developed mold growth. These are items that need to be addressed for long term viability of the structures in any use, but some items may only need to be immediately addressed if remodeling and renovation activities disturb those areas. Fourth, work on the remodel is best operationally to happen after the new building is constructed and the bulk of the equipment and personnel have been relocated. Thus, this bid pack can be completed while bid pack one and two construction is beginning. Finally, forecasting design work and fees without a fully identified programmatic scope is difficult. We would want to provide you a more accurate design fee for only necessary activities in these facilities. We have included time within the design phases to review and discuss and an allowance of fee to perform up to a Design Development package to acquire pricing for a to -be -determined renovation scope. This would allow RJM to budget price this work so that we all know what the potential impact is on this project's budget or necessary funds for future work.