Agenda - Council - 04/28/2020 - Laserfiche WebLink

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CC Regular Session Meeting Date: 04/28/2020 Submitted For: Grant Riemer, Engineering/Public Works By: Grant Riemer, Engineering/Public Works Information Title: Status update on New Public Works Building Design and Cost Estimates 7. 1. Purpose/Background: Purpose: The purpose of this case is to bring the council up to date on where staff and consultants are in the design of the new PW building. Representatives from both RJM Construction, the city's construction management firm on the project, and Oertel Architects, the city's design firm, will be on hand to explain where we are in the process, how we arrived there, and to answer any questions the council may have. Notification: N/A Observations/Alternatives: The City of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury -Carlson site. That purchase was finalized in 2013 and the BKV Group was hired in 2015 to perform a space needs study. In September of 2019, council authorized the hiring of RJM Construction to over see the construction of the new PW facility, followed by the hiring of Oertel Architects in February of 2020 to provide architectural/engineering services. Attached to this case are draft site plans, building layout, and conceptual design drawings from Oertel Architects. Also attached are the preliminary budget numbers for the project provided by RJM construction Funding Source: Staff prepared a summary showing the recommended applicable percentage of staff and capital costs related to Enterprise funded activities (Water, Sewer, Storm Water utility) in relation to total costs of capital/personnel costs attributed to the public works division. Based on this calculation, approximately 34% of costs is attributed to the city's utility funds. Using the 34% enterprise rate, the Public Works funding scenario would be as follows: Enterprise funds would make up $6,222,000 of the total (i.e., $18.3M estimated) • Water: $2,736,000 • Sewer $2,736,000 • St Lt: $250,000 • Storm: $500,000 Total Enterprise $6,222,000 Other Funds: Landfill Trust Fund: $2.2M (brings fund to $0) Facility Fund: $1.0M Total Other $3.2 M