Agenda - Council - 05/26/2020 - Laserfiche WebLink

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CC Regular Session 5. 8. Meeting Date: 05/26/2020 By: Bruce Westby, Engineering/Public Works Information Title Adopt Resolution #20-104 Accepting Bids and Awarding Contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10 Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #20-104 accepting bids and awarding a construction contract for Hedgehog Street Drainage Improvements, Improvement Project #19-10. Background: In 2018 the property owner at 15639 Hedgehog Street informed Staff that stormwater runoff from Hedgehog Street and 156 th Lane NW flows through a ditch on their property but that lately the runoff was extending outside the easement area to within about 10 feet of the back door. The property owner inquired what the City could do to help prevent stormwater runoff from running into and ponding in their back yard. In late 2018 and early 2019, City Staff collected topographic survey data, then prepared plans, specifications and a cost estimate for a drainage improvement project that included re -grading the existing drainage swale along the south property line of 15639 Hedgehog Street, directly across from 15(h Lane NW. A copy of the plans prepared by Staff as used to solicit bids in 2019 and 2020 are attached for reference. On September 24, 2019, the City Council adopted Resolution #19-234 approving the plans prepared by Staff and authorizing advertisements for bids. Bids were then advertised in the Anoka Union Herald and on QuestCDN via the City's website. On October 30, 2019, seven (7) sealed bids were publicly opened, and though the bids complied with the advertisements for bids they were not competitive and were two to four times higher than the engineer's estimate. On November 12, 2019, the City Council adopted Resolution #19-266 rejecting all bids and authorizing Staff to advertise for bids again in 2020. Copies of both executed Council Resolutions are attached for reference. The ditch and proposed grading improvements are located within an existing drainage easement that fronts several properties in the area. Acquisition of permanent easements will not be required to complete this work. However, temporary easements will be needed to complete some clearing, grading and turf restoration operations outside the existing easements, thereby ensuring that stormwater runoff will be contained within the ditch and existing drainage easements following construction. Notification: Bids were advertised in the Anoka Union Herald and in Finance and Commerce on May 1 and May 8, 2020. Observations/Alternatives: Observations: Similar to all improvement projects over the past two years, bids were solicited, accepted and managed on-line via the City's website using QuestCDN. This proved especially useful during the current pandemic since it did not limit the ability for contractors to submit bids, for the City to receive and accept bids, and allowed on-line participation during the bid opening