Agenda - Council - 05/26/2020 - Laserfiche WebLink

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Bids were advertised in the Anoka Union Herald and in Finance and Commerce on April 17 and April24, 2020. Observations/Alternatives: Observations: Similar to all improvement projects over the past two years, bids were solicited, accepted and managed on-line via the City's website using QuestCDN. This proved especially useful during the current pandemic since it did not limit the ability for contractors to submit bids, for the City to receive and accept bids, and allowed on-line participation during the bid opening On May 15, 2020, five (5) bids were received and publicly opened. All bids complied with the advertisement for bids. The four lowest bids were generally competitive with the engineer's estimate landing roughly in the middle of these bids. A summary of the five bids received is below and in the attached resolution. CONTRACTOR TOTAL BID Allied Blacktop Company $99,134.42 Northwest Asphalt & Maintenance $119,457.50 American Pavement Solutions, Inc. $127,903.25 Asphalt Surface Technologies Corp. $187,762.76 Fahrner Asphalt Sealers, LLC $354,987.04 Engineer 's Estimate $157, 505.60 Allied Blacktop Company of Maple Grove, Minnesota, submitted the lowest responsible total bid of $99,134.42 in accordance with the approved plans and specifications and advertisement for bids, which is $58,371.18 (37.06%) less than the engineer's estimate of $157,505.60. Since 2015, the City of Ramsey has annually budgeted $500,000 for crack seal and sealcoat improvements. Resolution #20-038, which is attached for reference, indefinitely suspended annual sealcoat improvements and reallocated $150,000 of the budgeted $500,000 to complete 2020 crack seal improvements. Based on available information, Staff anticipated that bid prices for the 2020 crack seal improvements would be similar to the 2019 crack seal bid prices. In an attempt to ensure the entire allocation of $150,000 could be spent if bids came in lower than estimated, excess street segments were added to the project with the thought being that some could be omitted, if needed. Staff will discuss optional uses for the unspent funds with the Public Works Committee in June. Some options include allocating the unspent funds through the 2021 budget process, working with the awarded contractor to increase the scope of the 2020 Crack Sealing Improvements project, bidding a second 2020 crack seal project, or allocating the funds to additional pavement patching. These options, and potentially others, will be discussed in detail on June 16, at which time the Committee will be asked to provide a recommendation to the City Council. Alternatives: Alternative # 1 - Motion to adopt Resolution #20-105 accepting bids and awarding a construction contract for 2020 Crack Sealing Improvements, Improvement Project #20-00. Funding Source: This work will be funded entirely from the $500,000 that was budgeted for annual crack seal and sealcoat improvement per Resolution #20-038. Recommendation: Staff recommends Alternative # 1. Action: Adopt Resolution #20-105 accepting bids and awarding a construction contract for 2020 Crack Sealing Improvements, Improvement Project #20-00.