Agenda - Council - 06/09/2020 - Laserfiche WebLink

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Variolite Street along this stretch. These residents have no other way of accessing their properties. Due to the depth of the sewer construction there may be periods of up to several hours when direct access to properties will not be available, though all residents will be able to access their property by the end of each work day. Staff will work closely with these residents during construction to minimize access interruptions. In general, access will be maintained as best as practical during construction, and at the end of each work day all properties will be accessible. Access for emergency services will also be maintained throughout construction. Project schedule June 9 —Accept Bids / Award Contract Late June / early July — Begin construction November —Substantial completion (open to traffic) July 2021 — Final completion Public Comment Staff has responded to various questions and concerns received from property owners during the design process. A general summary of questions and responses is below. • What will my assessment be? Staff responded no assessments are proposed with this project • How much right of way exists along my property line? Staff provided the existing right of way measurement and a plan sheet showing the right of way. • Will trees along my property be removed? Staff met with two property owners in the southeast quadrant of Variolite Street and 161 St Avenue, then moved Variolite Street as far west as possible and narrowed the off -road trail to be reconstructed from 10-feet to 8-feet to prevent the need to remove trees. • Will off -road trails be extended? Staff responded that no trails are proposed to be extended, and the dead-end trail segment north of 163 rd Avenue is proposed to be removed. • Will vehicles be able to navigate the improvements at 161St Avenue without running off the pavement? Staff responded that turning movements were checked during design and corner curb radii were expanded as needed. • Will my irrigation system need to be relocated? Staff responded that the City's current policy places the responsibility on the home owner to relocate sprinkler system components impacted by construction. However, Staff will provide as much advance notice as possible before construction of which sprinkler components need to be moved, and can then mark construction limits to help with relocation efforts. Links are available on the project web page so people can review the Feasibility Report and final construction plans. Letters were also mailed to 438 property owners informing them of the project, the project web page, and who to contact with questions during the design process. After the preconstruction meeting is conducted with the Contractor, Staff will mail another letter to local residents including the preliminary construction schedule, contact information for construction Staff, irrigation system relocation information, and any other pertinent information. Staff will also respond to questions received during construction, and will update the project web page as new information becomes available throughout construction. Notification: Advertisements were published in the Anoka Union Herald and in Finance & Commerce on May 15 and 22, 2020, as required per State Statute. Bids were also advertised on-line on QuestCDN. Observations/Alternatives: Observations: The proposed improvements should have a serviceable life of 60 years, assuming that proactive maintenance operations are performed on a regular basis during the life of the improvements. This project was bid electronically through QuestCDN. The Engineering Department moved to full electronic bids using QuestCDN in 2019 to help streamline the bidding process for both the City and the bidders. This also allowed bids to be opened "publicly" on-line, which is critical at this time considering that in -person bid openings are not a viable option during the current COVID-19 pandemic.