Agenda - Council - 05/24/2005 - Laserfiche WebLink

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AUTHORIZE CONTRACTS FOR CONSTRUCTION OF NEW RAMSEY MUNICIPAL CENTER AND RELATED ITEMS By: Heidi A. Nelson, Asst. City Administrator Back,round: Orr March 22nd, 2005, the City Council authorized bidding for the New Ramsey Municipal Center c(mstruction. The bid period opened on April 8th, 2005 and the bid date was May 5th, 2005 at 2:00 p.m.; 141 bids were received for the 27 bid divisions. Over the past two weeks staff has been working with the construction management firm-3D/I and BKV Group-architects, to review the bids as well as verit'ying qualifications of the contractors. During the work session of May 17th, 2005 staff from 3D/I ;.md BKV presented the bid results and discussed with Council the irregularities in bid divisions RM- 1022 Asphalt Paving; RM-1071 Fully Adhered EPDM Roofing and Sheet Metal; RM-1072 Metal Roofing and Related Sheet Metal; RM-1095 Fluid Applied Flooring; and RM-1152 Fire Protection. /!~ /! ww'd Recommendation Book is attached to your packet detailing all of the project related in/ormatio~. Sml'l' is recommending the bid irregularities be waived for RM-1022 Asphalt Paving-awarding to ()mann t3rother Inc; RM-1071 Fully Adhered EPDM Roofing & Sheet Metal awarding to S.G.O. Roofing and Constructio'n; RM-1095 Fluid Applied Flooring awarding to Twin City Tile and Marble ~;ompany; I{ M- 1152 Fire Protection awarding to International Fire Protection. Staff is recommending r~jccting the bids tbr RM-1072 Metal Roofing and is requesting authorization to re-bid this division. With thc bids as received on May 5th, 2005 and the waiver of irregularities as described above, the total project budget is $ I7,038,995. The total bonding costs for the project are $19,279,6i 1; this includes thc to tal proj cct costs of $ l 7,038,995, Municipal Center portion of the parking ramp of $ 1,517,616; linancing costs of $280,000; debt service requirement of $1,555,000; and capitalized interest of $468,000; offset by internal financing of $1,375,000; resulting in total bonding project costs of $19,200,000. The financing will be discussed in detail in the case regarding the bonds for the project or~ the May 24th, 2005 agenda. Alternates As a par~ of' the bid package, several deducts and alternates were Offered to the contractors, including Zi~c Al l oy in lieu of Anodized Metal for M~tal Roofing (add); Cast Masonry Unit stone in lieu of K asota Stone (deduct); addition of a four-foot wrought iron fence at the eastern edge of police parking ([~dd); holding area build-out (deduct); and parking lot and site pole lighting (dedUct). Based upon Council discussion during the work session of May 17th, 2005, staff is recommending adding the Zinc Alloy roofing and wrought iron fence and rejecting the Cast Masonry Unit in lieu of Kasota stone dc::¢htct and the holding area build-out deduct. Staff will work with the Electrical Contractor after approval oF the contracts regarding the parking lot and site pole lighting, therefOre no action is recommended at this time. The acceptance/denial of these alternates is included in the total project ~:ost as detailed in the attached project budget. Securit¥,~Fechnolo!kn/and Cable Casting Bids The bid date ibr the security, technology, and cable casting packages is Monday, May 23rd, beginning at 1:00 p.m. at Fire Station No 1. The results of those bids will be presented to Council with this case during thc regular meeting of May 24®, 2005. Funds have been allocated within the budget as estimates for these contracts. -209-