Minutes - Public Works Committee - 04/19/2005

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City Engineer Jankowski stated Staff proposes that this issue be resolved by removing and replacing all broken sidewalks within the development. In addition where broken sidewalks occur within driveways, the adjacent unbroken but substandard 4-inch sidewalk blocks would also be replaced. The estimated cost of this work is $17,000. Royal Oak Realty currently has various escrow balances in the amount of $38,385 with the City. Staff further proposes that the City authorize the repair and fund the cost through the use of these escrow funds and that the balance of these funds be retained to address the repair needs of any additional repairs that occur within driveways within this subdivision. There would remain 34 four inch thick driveway sidewalks which could be expected to cost about $1160 each to replace should they fail in the future. City Engineer Jankowski advised that Staff recommends the Public Works Committee recommend to City Council that it be authorized to the repair of deficient sidewalk within The Ponds subdivision following receipt of quotations, and further recommend that all remaining escrow funds from developer be retained to pay for existing and future repair work. Motion by Mayor Gamec, seconded by Councilmember Olson, to recommend to City Council that staff be authorized to repair the of deficient sidewalk within The Ponds subdivision following receipt of quotations, and further recommend that all remaining escrow funds from developer be retained to pay for existing and future repair work. Councilmember Olson stated that it looks as though the replacement of the 34 that remain would actually be more than the $39,000 they currently have in escrow. City Engineer Jankowski stated they are assuming not all of them are going to break. He stated they thought it would be better to take the remainder of the money that they have and hold it in escrow to replace the sidewalks that do break. Chairperson Elvig asked if they looked at these on a yearly basis and then repair and then just keep it indefinitely. Mayor Gamec stated it would be probably cheaper to do more at a time. Public Works Director Kapler stated that they had figured they were all going to break, so it was in their best interests to get that money up front to pull it from than to wait and stretch it out. Chairperson Elvig stated that the City basically owns the sidewalks. Councilmember Olson asked if this was all verbal. City Engineer Jankowski stated in November they had said they would like to schedule to replace these substandard sidewalks. In late October, they were advised that on September 2 portions of the sidewalk had not been installed to City standard. He stated that all of the sidewalks that are currently broken are to be removed and replaced with a six-inch thick wall. The developer will contribute $700 for each of the remaining deficient dollars. Public Works Committee / April 19, 2005 Page 11 of 21