Agenda - Council - 10/27/2020 - Laserfiche WebLink

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Anoka County Contract No. C0007856 This project had originally received funding through the Metropolitan Council regional solicitation program. This project has since been de -federalized and the federal funds have been reallocated, as authorized by state and federal agencies. Anoka County will maintain the federal funding commitment for this project by replacing the reallocated federal funds with Anoka County State Aid and/or Anoka County local funds. As such, the cost split will continue to be based on a typical federal project cost split with City federally eligible costs being covered by Anoka County under the below formula. The City will still be responsible for the City's share of what would be considered non -federally subsidized in a typical federal project cost split. The estimated total construction costs for the Project are estimated to be $3,388,818.51. Funding/Cost Breakdown: Federal funds originally available for the Project were capped at $1,868,000.00. Those funds were reallocated. This amount of federal funding will now be covered by Anoka County and will be referenced herein as "A/C replacement federal funds." The A/C replacement federal funds are split based on the ratio of the eligible cost incurred by each party to the total eligible project cost. Eligible costs were the costs of items that could participate in A/C replacement federal funding as shown on Exhibit B. The total estimated construction cost to the City is $119,817.00 (prior to application of the A/C replacement federal funds that are available). After the A/C replacement federal funds percentage is applied, the cost to the City for their share of the construction items of the Project is $52,917.36 ($119,817.00 minus $66,899.64, which are the A/C federal funds that are available to the City). The City participation in construction engineering will be at a rate of eight percent (8%) of their designated construction share of $119,817.00. The estimated cost to the City for construction engineering is $9,585.36. In summary, the total City share of this project is $129,402.36 (includes construction and construction engineering costs). The total cost to the city after the A/C federal funds have been applied including construction engineering is * $62,502.72 (see summary below). *($119,817.00 — $66,899.64 + $9,585.36= $62,502.72, note: construction engineering costs were not federally eligible) Upon award of the contract, the City shall pay to the County, upon written demand by the County, ninety five percent (95%) of its portion of the cost of the project estimated at $59,377.58. Prior to billing, this estimate will be updated by the County to reflect the actual bid prices as awarded. An updated cost estimate shall be provided to the City at the time of billing. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include engineering design and administrative expenses incurred by the County. After final completion of the project, the City's share of the construction cost will be based upon actual construction costs. If necessary, adjustments to the initial ninety five percent (95%) charged will be made in the form of credit or additional charges to the City's share. Also, the remaining five percent (5%) of the City's portion of the construction costs shall be paid. 5