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4. MATCHING FUNDS <br />The Recipient is not required to provide matching funds for this Project. <br />5. COSTS <br />5.1 ELIGIBLE COSTS <br />Eligible costs are those costs directly incurred through Project activities that are solely related to and <br />necessary for producing the work products described in the approved Work Program during the <br />appropriation period. All dollars are awarded on a reimbursement basis, unless specifically authorized. <br />Eligible costs may include the following and are eligible only if specified in the approved Attachment A <br />of the Work Program. Eligible costs must be documented as specified in the Reimbursement Manual <br />available from the authorized contract person for the State: <br />5.1.1 Expenditures incurred only after the effective date in the approved Work Program. No <br />expenditures will be allowed after June 30, 2006 unless approved by specific law; <br />5.1.2 Advertising costs solely for (1) Recruitment of personnel; (2) Solicitation of bids; (3) Disposal <br />of scrap materials; (4) Other purposes specifically provided for in the approved Work Program; <br />5.1.3 Capital expenditures for facilities, equipment and other capital assets as expressly approved in <br />the Work Program. For expenditures greater that $3,500, the Recipient must include in the <br />Work Program an explanation as to how all the equipment purchased with the appropriation <br />will continue to be used for the same program through its useful life, or, if the use changes, a <br />commitment to pay back to the Environment and Natural Resources Trust Fund an amount <br />equal to either the cash value received or a residual value approved by the director of the <br />LCMIR if it is not sold; <br />5.1.4 Actual communication costs incurred for telephone calls, postage, & similar services. Purchase <br />of durable communication devices such as 'computers, pagers, cell phones, personal data <br />assistants (PDAs), etc. must be specifically provided for in the approved Work Program; <br />5.1.5 Materials and supplies and incoming freight charges for them; <br />5.1.6 Publication and printing costs (including the process of composition, plate -making, press work, <br />and binding and the end products produced) necessary for contract administration; work <br />products production; and biennial reports relating to work program accomplishments; <br />5.1.7 Transportation and travel expenses such as lodging, meals, and mileage of personnel involved <br />in the Project in the same manner and in no greater amount than provided for in the current <br />"Commissioner's Plan" promulgated by the Commissioner of Employee Relations; and as <br />provided by LCMR or, for University of Minnesota (U of M) projects, the University of <br />Minnesota plan found at <br />http:flwww.fpd.finap.umn.edufg-raupslppdidocumentslpalicyltravel.cfm.. Allowable meal and <br />lodging expenses are for employees only. Purchasing meals for others is not an allowable <br />expense. All out of state travel must be explicitly approved in the Work Program; <br />5.1.8 Wages and expenses of salaried Recipient employees if specified and documented in the Work <br />Program. For State Agencies: use of unclassified staff only OR request approval for the use of <br />classified staff accompanied by an explanation of how the agency will backfill that part of the <br />10 <br />D:\William H. Becker I11tLCMR\LCMR Pass Throught2003 Agreements\City of Ramsey Metro Agreement.doc <br />9/ 1012 003 <br />