Minutes - Council Work Session - 05/17/2005

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Ms. Badiuger indicated two bids are recommended for rejection in the Metal Roofing category. The bid from Brent Anderson Associates is recommended for rejection due to failure to acknowledge addenda. The bid from Diversified Coatings, Inc. is recommended for rejection due to t'hilure to provide bid security. The next lowest bidder was M.G. McGrath Company. She contacted this company to see why they bid so high, and was informed this is where the bid needs to be. Brent Anderson and Associates and M.G. McGrath both indicated they would re-bid this project it' it is put out for a re-bid. She advised the recommendation is to award the bid to M.G. McGrath or re-bid this section of the project. She indicated M.G. McGrath is very well qualified. Councihnember Elvig asked if the bids would still be sealed if this section were to be re-bid. Ms. Badinger replied the bids are public knowledge. The requirements could be tightened up if this section were to be re-bid, such as requiring a minimum of eight years experience. Ms. Badinger reviewed the following information with the Council: · Municipal Center Bid Alternates and Deducts ' Municipal Center Budget Sections remaining to be bid · :. Cabling/Installation Contract · :. Cablecast & A/V Contract · :. Security Systems Contract Finance Officer Lund indicated the amount to be bonded is $19,100,000. She noted the fiscal study in April included a bond amount of $19, 535,000. The consensus of the Council was to reject all bids for the Metal Roofing and Related Sheet Metal section of the project, and to re-bid this section with the specifications to be tightened regarding years of experience. Bill Baxley of BKV Group reviewed the bid alternates with the Council. Council for the bid alternates was as follows: · Zinc alloy in lieu of metal panel on roofing · Natural Stone rather than cast masonry unit Include wrought iron fence The consensus of the Councihnember Elvig indicated his name was on the approved bidders list for woodworking, but he did not bid on the project. He expressed concern with Paul's Woodcraft Company being utilized for this work. Mr. Baxley suggested some sample construction pieces be done. He indicated this can be pushed a little further to ensure they are getting the quality needed. Ms. Badinger indicated an official packet with final numbers will be brought to the next Council meeting. The Council action will include bids for the metal roofing and related sheet metal section of the project to be rejected with authorization requested to go out for re-bid in this City Council Work Session/May 17, 2005 Page 2 of 4