Agenda - Council Work Session - 06/08/2021

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APPENDIX C: SICK LEAVE FOR WELLNESS Use of Sick Leave for Wellness Activities: Employees who have been employed with the City of Ramsey for at least five years and who have accrued a minimum sick leave balance of 300 hours will be allowed to use upto 24 hours of sick leave annually for cash reimbursement for approved wellness activities. Sick leave used for wellness activities will be reimbursed according to the City's sick leave severance schedule based on the employee's years of service and wage at the time the request for reimbursernent is made. For example, an employee with ten years of service who earns $25 per hour is eligible to receive 7.92 hours of sick leave at a rate of $25 per hour for approved activities. The City's severance schedule at the time of this writing is as follows: 33% after five years of service; 35% after 15 years of service; 37% after 20 years of sprvice; and 40% after 25 years of service. Reimbursements will be taxable income to the employee unless othcrwise indicated. Required Documentation Claims will be accepted June 1-15 and December 1-15 and will be processed in July and January, respectively, unless otherwise indicated. An activity for which reimbursement is requested must have occurred in the same calendar year in which the request for reimbursement is made. All claims shall be submitted to Human Resources via a Request for Reimbursement Form accompanied by proper documentation for each activity. The sick leave used to fund a reimbursement for wellness activities will be based on the employee's years of service and wage at the time the request for reimbursement is made. Approved Medical and Dental Expenses Sick leave may be used to reimburse employees for the employee's medical and dental expenses not covered by the City's insurance plans. Accumulated sick leave used for this purpose will be reimbursed according to the City's sick leave severance schedule based on the employee's years of service and wage at the time the request for reimbursement is made. To reeeive the reimbursement, the employee will fill out a Request for Reimburseme11t Form and submit proof of the expense to the Human Resources Manager. Approved 1VdflnessRe1atedACttVitie8 Approved wellness activities include the following: a. Individual employee memberships in approved health clubs and/or a sum equal to an individual membership for those employees holding family memberships which include the employee. An approved health club would be one that provides facilities for aerobic and strength training activities. b Programs designed to improve health such as classes on weight loss, smoking cessation or stress management are also allowed. This includes jazzereise, exercise classes, learning to eat, and weight watchers.