Agenda - Public Works Committee - 06/15/2021

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Deputy City Administrator Gladhill reviewed the staff report and stated that staff supports vacating the western segment of this roadway easement contingent upon construction of a cul-de-sac bulb that provides some room for vehicle maneuverability, either within the existing easement boundaries or approaching the owners of the subject properties to widen the easement area for the cul-de-sac bulb. Chairperson Riley asked what would be in this for the City. Deputy City Administrator Gladhill commented that there would be some type of improved turnaround at the end of the gravel road. He stated that if this is not done it could create more potential for the property owner to request it be fully vacated in the future. Chairperson Riley asked if this road would be improved to blacktop at some time in the future and whether it would then make sense to vacate this. Deputy City Administrator Gladhill commented that he did not believe this full area would be paved. He noted that if that were the intention, the City most likely would not have allowed the garage to be built so close to the gravel road. Councilmember Musgrove commented that it appears there is a building that exceeds the property line. She asked if the neighboring property owner would be willing to give up a small portion of land for the cul-de-sac in return for the privacy being maintained. Deputy City Administrator Gladhill commented that platting staff has had some conversations with the property owners, and they were concerned with loss of trees. He agreed that there is a bargaining chip and noted that additional conversations can be had. Councilmember Musgrove commented that she has been to this area and the property owners like the privacy and dirt road, and she would think if the easement were given up, privacy could be maintained in return for the cul-de-sac that the City would like. Deputy City Administrator Gladhill commented that it seems the group is not comfortable vacating the easement until the option for a full-sized cul-de-sac is discussed further with the property owners. He stated that the City accepted a pretty terrible site plan in the past which showed the 20-foot setback when in reality the building is over the property line. Chairperson Riley stated until there is a good plan, he would not want to give up the easement. 5.03: Consider Collector Roads and Trunk Utility Infrastructure for Trott Brook North Planning Area Deputy City Administrator Gladhill reviewed the staff report and recommendation to authorize the Infrastructure Study by Bolton and Menk for the Trott Book North Planning Area. Councilmember Musgrove asked if this is the usual process, to complete this work on the front end. Public Works Committee / April 20, 2021 Page 4 of 8