Agenda - Public Works Committee - 07/19/2005

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Staff solicited quotations and arranged for a contractor to install the drain tile and remove the two trees. The contractor was successful in installing the drain tile; however, the Pugh's would not allow access to their lot to remove, the trees. Staff met with them and the decision was made that they could hire their own tree removal service and would be reimbursed up to $1500.00, this was the quote received by the City for the work. Staff for~varded the payment with the attached letter after the invoice was received. This was to be the extent of the City involvement on this lot. The work was charged to the developer's escrow. The work was performed in November 2004, just before freeze up. The escrow expired in the spring of 2005. Staff received the attached letter from Jay and Cindy Pugh, 5518 144th Court, this spring. The developer, Royal Oaks Realty, and the builder, Shade Tree Construction, did not issue formal replies to the letters sent last fall. Options: The hole left by the removal of the trees is within the drainage and utility easement. Staff has prepared some solutions listed below in increasing level of disturbance. Provide several loads of topsoil for the Pugh's to use to fill the hole. They would be responsible for moving and placing the material and establishing the sod. This would address the deep hole problem, there could still be ponding on the lot after rain events. Fill the hole and reestablish the drainage swale on the common lot line between Lot 24 and Lots 6, 7 & 8. The drainage and utility easement is 20 feet Wide. This would require removal of the existing fences, lowering the grade and re-establishing the sod. Work would also be required along the line between Lots 23 and 24. This would establish the drainage patterns per the approved grading plan in the drainage and utility easements. Work would be required outside the drainage and utility easements to blend the new grades into existing grades and remove the potential ponding areas. The fences would be replaced; the back yards will now have swales. This Would be a City administered project. Temporary access easements would be required as the lot line between 23 & 24 is too steep for equipment access. Perform the work listed above as a private project without City involvement. Access arrangements would be required from all of the affected property owners.