Agenda - Council - 07/27/2021 - Laserfiche WebLink

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CC Regular Session 5. 17. Meeting Date: 07/27/2021 By: Colleen Lasher, Administrative Services Information Title Adopt Resolution #21-215 to Hire an Accounting Clerk and Reclassify the Accountant II Purpose/Background: The purpose of this case is for the City Council to consider filling the soon to be vacant full-time Senior Accounting Clerk position with a lower level Accounting Clerk position and to reclassify the current Accountant II to an Accountant III. Background Ms. Jackie Lipski, the current Senior Accounting Clerk will be relocating and has submitted a letter stating her last day with the City will be September 10, 2021. When Ms. Lipski was hired, she started as an Accounting Clerk and was later reclassified to Senior Accounting Clerk. The Finance Director reviewed the needs of the Finance Department and determined that filling the vacancy back to the level of an Accounting Clerk (not Senior Accounting Clerk) was in order. Recruitment Process for the Accounting Clerk In order to fill the position, a recruitment process was conducted. Staff interviewed many candidates, including Ms. Tammy Oakes, who was selected to advance in the recruitment process. Ms. Oakes completed the necessary pre -employment background checks and staff recommends Ms. Oakes for the full-time regular position of Accounting Clerk. Ms. Oakes will be subject to a 6-month probationary period, the City's Personnel Policy and AFSCME union contract. Accounting Clerk Position Responsibilities: 1. Verify, code and enter accounts payable invoices and support documentation 2. Verify, code and enter accounts receivable invoices 3. Review cash receipts and permit software upload preparation 4. Process Comdata transfer account information, prepare statements and process payment 5. Compile financial reporting information 6. Perform general accounting, administrative activities and other duties as assigned 7. Maintain records for A/P, A/R and cash receipts according to the applicable retention schedule 8. Promote good relations amongst staff and public 9. Serve as back-up for processing bi-weekly payroll Reclassification Ms. Cindy Nelson, the current Accountant 11 has been with the City since 2010 and has continued to take on additional responsibilities as the finance department staff was decreased from 4 1/2 to 4 employees in 2011 and Ms. Nelson assumed most of the duties of the part-time position that retired and was not refilled. Ms. Nelson is in her final year of her 4-year degree which is a benefit to the City. Ms. Nelson has been performing the duties of an Accountant III and staff is seeking to reclassify her to more appropriately classify and compensate her for her work. Accountant III Position Responsibilities: This position works very closely with all City departments, including Department Heads and Human Resources to accurately process payroll for all employees, maintaining related records, processing and remitting required withholdings and deductions, and preparing and filing related reports. This position also maintains and updates all