Agenda - Council - 07/27/2021 - Laserfiche WebLink

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Private Development Escrows, provides internal and external customer service, maintains the property data system (PDS) database, handles all special assessments both pending and levied and acts as back-up to both the Accounting Clerk and the Assistant Finance Officer. Specific tasks include, but are not limited to the following: A. Process Payroll • Responsible for processing payroll for all City employees in accordance with approved pay plans and collective bargaining agreements, reviewing all data for content and accuracy • Ensure that payroll is processed in a timely manner, assuring accounting distribution, governmental reporting/compliance, and the preparation of necessary deductions • Maintain accuracy and integrity of data, identify and solve problems or opportunities for improvement, input and retrieve data, and ensure overall efficient operations of the system • Update payroll system by adding new employee and terminated employee information, and salary, tax, and voluntary deduction changes • Maintain vacation and sick leave records • Reconcile payroll to general ledger • Coordinate and process any irregular payments • Generate, audit and maintain files of all payroll activity, following required retention schedule for all payroll related activities • Utilize both automated and manual techniques to process payroll • Prepare, balance, sort, distribute, and file all payroll related reports including W2's, state and federal tax statements, PERA reports, and other year-end payroll reports B. General Accounting • Maintain financial records and ensure that financial transactions are properly recorded regarding payroll, special assessments and escrows • Reconcile benefit invoices and code for processing • Perform accounting work of a complex or sensitive nature • Perform accounting work including preparing financial reports as needed or requested, and assisting in budget preparations and other analysis • Enter journal entries • Prepare annual audit work papers C. Miscellaneous (other duties as assigned) • Generate information for budget preparation • Assist in preparation and updating of Finance Procedures Manual • Attend meetings and training sessions as needed or requested • Provide regular telephone and/or in -person contact with staff and vendors • Develop spreadsheet and/or database applications as necessary • Assist in computer system conversion, as needed • Assist with utility billing—inquiries/billing • Administer Special Assessments —maintaining PDS system information, fielding phone calls from public, work with Anoka County • Handle all invoicing to escrows including erosion control deposits • Perform other duties as assigned (within the ability and resources of the Accountant III at the verbal or written direction of the Finance Director and/or Assistant Finance Director Note, with this reclassification, the position is now exempt under the Fair Labor Standards Act and therefore, is not eligible for overtime wages. Funding Source: There will be an overall savings of $5,457. $7,045 decrease in regards to the Sr Accounting Clerk to Accounting Clerk and $1, 5 8 8 increase due to the reclassification of the Accountant II to Accountant III.