Minutes - Council Work Session - 07/27/2021

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or vacation days. Currently, all second floor administrative staff members cover the receptionist for lunch breaks and vacations, which is not a good use of City resources. IT Manager Jason Frederickson, reviewed a potential full-time AIS Security Administrator position in the IT/Data Processing Department. This security position would perform credit card compliance checks, public safety training with the Police Department, security training for staff, as well as IT duties. The Administrator position would eventually become an IT Security Analyst. Mayor Kuzma asked a question about body worn cameras and if this new position would be responsible for redacting information from the police cameras. IT Manager Jason Frederickson stated the Administrator would not do redacting for body worn camera video, but rather would go out to training with the Police Department for public safety policy and regulations. Councilmember Woestehoff asked whether any of these services are contracted with Logis. Jason stated this position will be the contact person for any network infrastructure changes, which is currently provided entirely by Logis. He added City Staff would have the ability to do infrastructure changes at any time without incurring extra costs. Councilmember Riley asked whether this position would make a total of three F/T staff in IT. Jason confirmed that is the plan, although Calvin has given his two weeks’ notice. Councilmember Riley asked whether other similarly sized cities have three F/T IT staff members. Jason stated he has spoken to City Staff in other cities including Coon Rapids and Elk River. He added Elk River is a similar size to Ramsey, and they have four F/T IT staff, as well as an employee for the former energy plant. Councilmember Woestehoff stated he works with 14 municipalities as part of his day job in IT, and none of the cities have less than four IT staff. Councilmember Howell asked what the City’s costs are for Logis. Ms. Lund stated all of the City’s applications are with Logis – general ledger, permits, special assessments, GIS, internet, and server backup. Councilmember Howell asked whether costs could be cut by hiring a private contractor for a much better rate. Jason stated he agrees that it would be difficult to replace Logis because they maintain all the City’s infrastructure. He added, however, that is definitely something that can be considered. He noted he believes the City spends approximately $9,000 annually for Logis. Councilmember Specht asked whether there are other groups or services to which these responsibilities could be outsourced, and what that would cost. City Council Work Session / July 27, 2021 Page 8 of 10