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City Staff should be checking attendance and other details, but rather that the City Council should <br />get the minutes sooner, to have time to review them while the meeting is still fresh in their minds. <br /> <br />Councilmember Musgrove requested feedback from the City Council regarding the potential for <br />getting verbatim minutes. She added Administrative Services Director Colleen Lasher has <br />indicated that this would be an increase in the professional services budget. <br /> <br />City Administrator Ulrich stated City Staff can provide information for the City Council regarding <br />the difference in cost between verbatim minutes and staff time spent reading minutes. <br /> <br />Administrative Services Director Lasher stated City Staff can forward draft minutes out to the City <br />Council immediately upon receiving them from TOSS, without reviewing them first. She added <br />comments and corrections could be directed to her or City Administrator Ulrich. <br /> <br />Councilmember Musgrove agreed, adding it is part of the Ordinance and City Staff should not <br />have to do all the detail work. She added it is helpful to go through the minutes sooner rather than <br />later. <br /> <br />City Administrator Ulrich stated we can start that process immediately. <br /> <br />City Administrator Ulrich stated there would be a budget impact related to moving to verbatim <br />minutes. He added a full set of verbatim minutes would still need to be reviewed by the City <br />Council and City Staff. <br /> <br />Administrative Services Director Lasher stated she has estimated that verbatim minutes would cost <br />approximately 25-30% more, and true verbatim minutes require an on-site stenographer, which is <br />not a service that is offered by TOSS anymore. She added City Staff can rely on City Council <br />comments regarding minor corrections. She noted, in addition, TOSS may not have a recording <br />secretary available at this time to provide that service. <br /> <br />Mayor Kuzma stated he does not support verbatim minutes for an extra 25-30%. <br /> <br />Councilmember Howell stated it is worth exploring what the actual costs would be. She added the <br />City Council had discussed the importance of ensuring that all recorded meetings are available for <br />the public, potentially on QCTV, and City Staff was going to provide more information on that <br />issue. <br /> <br />Councilmember Howell stated she has done some research on available video services and there <br />would not be any charge to the City to have work sessions recorded. She added she wishes this <br />would have been brought to the City Council’s attention by City Staff. She noted that would <br />provide a cleaner recording for the transcriptionist, although maybe not completely verbatim. She <br />stressed the importance of increased transparency, with the potential for additional expenditure. <br /> <br />Mayor Kuzma stated he does not have a problem with putting the meetings online. He added, <br />however, he does not want to spend any more money on minutes. <br /> <br />City Council Work Session / August 24, 2021 <br />Page 10 of 19 <br /> <br />