Minutes - Council Work Session - 08/24/2021

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Councilmember Heineman stated Google Meets has a record function that sends you a transcribed summary. He added it works best when people are in front of their computers, but it is an option. He noted he agreed recording the meetings is the easiest way to go about it. Administrative Services Director Lasher stated she would spend some time figuring out pricing. She added she agrees that having more detailed minutes would be a good way to avoid inefficiency. She noted there are different types of software for recording meetings. She agreed to look into it further. She apologized for not having this information ready, as it was not her intent to drop the ball, and she will put her efforts into this. Councilmember Riley asked whether additional detail is necessary if City Staff and Councilmembers can make corrections and additions when they receive the minutes. Councilmember Musgrove stated it would improve efficiency because there would not need to be as many adjustments. Councilmember Musgrove stated this can be done in stages, but she would like to get minutes earlier. She added she agrees more price checking should be done to see how this will affect the budget. She noted these adjustments would not be made right now. Councilmember Specht stated he loves the idea of making work sessions available to the public. He added anything we can do to get these published is good. He noted he is not as big on the verbatim minutes but having them ahead of time is good. Councilmember Woestehoff stated City Staff can figure out if it costs more and go from there. City Administrator Ulrich stated City Staff will distribute copies of the minutes to the City Council when they are submitted by TOSS. He added City Staff will look into audio or Zoom recording of work session minutes to be archived for reference. Councilmember Howell asked whether the QCTV option is being pursued, to broadcast the meetings to the general public. She added there is no cost, and it will create transparency. She noted she does not know why the City would not do that. Mayor Kuzma stated the meetings would not necessarily have to be broadcast live. Administrative Services Director Colleen Lasher stated she did a survey of local City Clerks regarding this issue and received 12 responses. She added she has not had a chance to summarize the results. She noted, if this is of interest to the City Council, she can provide a brief update on what other cities are doing. 2.02: Discuss Code Enforcement Process Interim Community Development Director Bruce Westby provided a review of City Staff’s current Code Enforcement process and requested feedback and comment from the City Council on any improvements that should be made. He added there may be parts of the process that City Staff City Council Work Session / August 24, 2021 Page 11 of 19